Accounting Partner

General Ledger Accounting

• Maintains the books in Xero – recording all transactions (expenses, funding received from the U.S. parent, payroll journal entries, etc.) accurately and on time.

• Prepares journal entries for month-end close (accruals, prepayments, reconciliations).

• The Accountant/Assistant attaches supporting documents to the Xero transaction or maintains a physical/AP file with the PO, invoice, and proof of payment together. This ensures a clear audit trail for each disbursement.

Accounts Payable & Procurement Payments

• Manages the end-to-end accounts payable process. This includes receiving and verifying supplier invoices and staff reimbursement claims, ensuring they have proper approvals and are within budget/policy.

• Routinely reconciles accounts payable listings to ensure all approved invoices are either paid or scheduled. The Accounting Partner also reconcile any advances given (if any) and expense reports. Any long-outstanding payables are investigated.

• Keeps an online ledger of procurement-related payments and matches them to purchase orders or contracts if applicable.

Cash & Bank Management

• Performs bank reconciliations in Xero regularly to ensure book balance matches actual bank balances. Monitors bank accounts (local PHP and any USD accounts) for incoming funds from the U.S. and outgoing payments. Reports any unusual variances to the Finance Manager.

Financial Reporting

• Assists the Finance Manager in preparing monthly financial statements and budget-vs-actual reports for the local office. Generates the monthly financial statements: Income & Expense report (though a rep office has no income, it's essentially an expense report vs budget), Balance Sheet (which may show assets and the running balance of funds from the parent as equity or intercompany account), and a Cash Flow summary if required. Key schedules (payroll costs, travel expenses, etc.) are prepared as needed.

• Generates trial balances, expense summaries, and any custom reports needed by the U.S. bookkeepers or management. Because Xero is cloud-based, the Accountant also ensures the U.S. bookkeepers have appropriate access to review or extract data they need.

Tax and Regulatory Support

• Coordinates with the Payroll & Compliance Partner (or external tax advisor) to gather data needed for tax filings (e.g. summary of payments to vendors for withholding tax reports). Maintains organized records of all financial documents (invoices, receipts, payroll registers, BIR returns) to support compliance and audits.

Process Improvement

• Streamline workflow, ie. Xero integration or utilizing features to automate entries, as well as refining the documentation process for payments to reduce manual effort.

Education:Bachelor's degree in Finance, Accounting, Economics, or related field (CPA, CFA, or MBA is a plus).

Experience:5+ years of experience in Accounting. Strong knowledge of US GAAP, IFRS, and Philippine taxation laws.

Skills Proficiency: Proficiency in financial modeling, data analytics, and business intelligence tools (Excel, Power BI, Tableau, SAP, Oracle, Xero, etc.).

Communication Skills: Excellent written and verbal communication skills, with the ability to effectively communicate with employees, organizational leaderships, and external stakeholders.

Problem-Solving Skills: Strong problem-solving abilities, with the ability to identify issues, develop solutions, and implement changes to improve efficiency and effectiveness.

Organizational Skills: Excellent organizational skills, with the ability to manage multiple tasks and priorities in a fast-paced environment.

Analytical Skills: Strong analytical skills, with the ability to analyze data, identify trends, and make informed decisions to improve site operations.

Customer Service Orientation: A strong customer service orientation, with the ability to anticipate and meet the needs of internal and external stakeholders.