Treasury Associate

1. Clerical Support for Cash Management:

• Maintain accurate and organized records of daily collection reports and monitoring.

• Support in updating and tracking collection balances across multiple bank accounts.

• File and archive treasury-related documents and records as per company policies.

2. Payment Processing and Documentation:

• Assist with processing incoming payments, ensuring accurate and timely disbursements.

• Prepare posting batches for approval, ensuring all collection details are correct (e.g., client details, amounts, and PN numbers).

• Ensure proper documentation is obtained for all collection requests (invoices, contracts, etc.).

• Coordinate with other departments to resolve payment discrepancies.

3. Bank Reconciliation Support:

• Assist with the reconciliation of bank statements by verifying transaction details, identifying discrepancies, and helping to resolve them.

• Update the general ledger with relevant banking and cash information.

• Maintain organized records of reconciliations for audit purposes.

4. Record Keeping & Documentation:

• Maintain accurate and up-to-date files for all collection-related activities, including proof of payments, statement of accounts, loan agreements, and payment records.

• Assist in preparing required documentation for audits and regulatory compliance.

5. Assist with Treasury Reporting:

• Provide clerical assistance in preparing routine treasury reports, such as cash position reports and funding forecasts.

• Assist with preparing basic financial summaries for treasury supervisor.

• Input data into financial systems to generate reports.

6. Bank Account Management:

• Assist in maintaining records for all corporate bank accounts, including account numbers, bank names, and terms.

• Help track and monitor bank fees and charges and ensure proper documentation is in place.

• Help organize bank correspondence, including statements, notices, and account-related communications.

7. Data Entry & System Updates:

• Input data into treasury management systems or spreadsheets accurately and in a timely manner.

• Assist in updating cash flow forecasts and ensuring that all system entries are up-to-date.

• Maintain and update internal records of financial transactions.

8. Support Treasury Operations:

• Assist treasury staff with miscellaneous administrative duties as needed.

• Coordinate with the accounting department to ensure smooth and timely processing of financial data.

• Provide assistance with filing and organizing treasury-related contracts and legal documents.

9. Compliance and Record Retention:

• Ensure that all treasury documentation is in compliance with company policies and regulatory requirements.

• Help manage the retention of records, ensuring they are stored and disposed of according to company procedures.

Education: Bachelor's degree in finance, Accounting, or a related field.

Experience:

• 1-2 years of administrative or clerical experience, preferably within finance, accounting, or treasury functions.

• Experience in a finance or banking environment is an advantage but not required.

Skills:

• Strong attention to detail and accuracy in handling financial data and documentation.

• Basic understanding of financial operations (e.g., cash management, payments, reconciliation).

• Proficient in using Microsoft Office, especially Excel, for data entry and reporting.

• Ability to maintain organized filing systems and records.

• Strong communication skills, both written and verbal, for liaising with other departments and external parties.

• Good organizational skills with the ability to manage multiple tasks and meet deadlines.