Accounts & Operations Administration

• Long-term position with job security and opportunities for professional growth.
• Work remotely with flexibility from the comfort of your home office.
• Amazing support from both the local and international community.

• Long-term position with job security and opportunities for professional growth.
• Work remotely with flexibility from the comfort of your home office.
• Amazing support from both the local and international community.

Accounts & Operations Administration

(part-time for 03 months, then review for potential transition to a full-time position)

Remote (Vietnam or Philippines)

ASAP

Job Summary

Provide accurate and timely accounts, payroll, administrative and operational support to maintain reliable financial records, effective payroll processes and smooth day-to-day business operations.

Key Responsibilities

Accounts Administration

• Process customer invoices
• Support accounts receivable and accounts payable activities.
• Monitor outstanding customer payments and supplier invoices
• Match and reconcile bank transactions, customer receipts and supplier payments in Xero.
• Investigate unmatched, incorrectly allocated or discrepant transactions.
• Maintain accurate financial records and supporting documentation.
• Assist with financial administration and reporting.

Payroll Administration

• Prepare and process employee payroll information.
• Meet all payroll processing deadlines.
• Maintain employee leave balances and payroll records
• Enter payroll information accurately into relevant systems.
• Support payroll-related superannuation and statutory reporting and payments
• Investigate payroll discrepancies and coordinate their resolution.
• Maintain the confidentiality of employee and payroll information.

Jobsheet Management

• Generate jobsheets for operational and scheduling requirements.
• Review jobsheets for accuracy and completeness.
• Monitor jobsheets to ensure work is recorded and followed up.
• Identify missing information, discrepancies and outstanding jobs.
• Coordinate with relevant team members to resolve jobsheet issues.
• Update jobsheets and maintain accurate operational records.

Extension Charging and Monitoring

• Monitor extensions and record applicable charges accurately.
• Prepare and process extension charges in accordance with company procedures.
• Track extension dates, charges and outstanding actions.
• Review extension records for missed or incorrect charges.
• Follow up outstanding extensions with relevant staff or customers.
• Maintain accurate extension records and supporting documentation.
• Escalate unresolved discrepancies and issues for further investigation.

General Administration and Operations Support

• Provide administrative support for daily business operations.
• Enter and maintain accurate data across business systems.
• Manage records, documents and filing systems.
• Liaise with internal teams, customers and suppliers on accounts and operational matters.
• Identify administrative issues and coordinate their resolution.
• Support process improvements that increase accuracy and efficiency.
• Complete additional administrative and operational tasks as required.

Key Skills

• Demonstrated attention to detail and numerical accuracy.
• Understanding of accounts receivable and accounts payable processes.
• Experience using Xero or the ability to learn the system quickly .
• Understanding of payroll processes and employee entitlements.
• Strong organisational and time-management skills.
• Ability to manage competing priorities and meet deadlines.
• Accurate data-entry and general computer skills.
• Clear written and verbal communication skills.
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