Branch Accountant

4 days ago

Quezon City, National Capital Region, Philippines ECLOF Philippines Microfinance, Inc. Full time

Quezon City, National Capital Region, Philippines

Branch Accountant - Cainta

ECLOF Philippines Microfinance, Inc. Quezon City, National Capital Region, Philippines

3 days ago Be among the first 25 applicants

Directly reports to the AFAO/BFOH. He/she supervises, orients, trains and develops the Finance and Admin Associate of the Unit Office. In coordination with the Branch Manager, leads and ensures compliance of Unit Office in the accurate and timely submission of financial reports; budget preparation and monitoring; fund management; monitoring inter-unit and inter-office transactions; monitor and support the Unit Office office administration by ensuring compliance to government regulations and ECLOF policies. Ensures strict implementation of accounting policies and procedures and internal controls.

DUTIES AND RESPONSIBILITIES

Compliance to Finance and Accounting Policies and Standards

  1. Reviews and validates accuracy in the processing of request for liquidations, reimbursement, and request for payment prior to endorsement to the approving authorities (PS/BM).
  2. Checks and validates the correctness of all accounting entries made to all vouchers prior to posting to the General Ledger, including particulars/explanations.
  3. Responsible for the reconciliation of the inter-Unit Office account through the preparation of the IBAS, and forwards to the corresponding office/Unit Office monthly.
  4. Assist internal and external auditors during audits as needed and required and provides the necessary reports/schedules as required by the audit.

Branch Office Financial Reporting and Analyses

  1. Responsible for the Branch Office weekly and monthly finance and operations reports through validation, reconciliation, consolidation of accounting data and preparation of accurate reports for proper interpretation, analyses and timely submission.
  2. Prepares, analyzes & interprets monthly FS (Variance Analysis); including PESO rating. Discuss/present Financial and operational indicators of the Unit Office performance.
  3. Prepares financial schedules (such as but not limited to Bank Reconciliation, Property and Equipment lapsing, including loans payable and investments, company loans receivables etc.) needed for the internal and/or external audits.
  4. Reviews and posts transactions in the computerized system.
  5. Generation and consolidation of unit and branch financial reports.

Supervises the fund management activities of the Branch Office through the following:

  1. Reviews and validates the unit/extension office daily collection through the daily collection report and Original Receipts entered in the system against the amount deposited.
  2. Checks and reviews weekly cash position report (WCPR), to monitor available funds (actual and projected) and recommends fund transfer if necessary to the Program Supervisor.
  3. Conducts spot cash count handled by the FAA.
  4. Submits timely, reconciled and accurate Bank Balances to the HO on a weekly basis per unit consolidated.
  5. Reviews and verifies monthly fund requirement before submission to the HO.
  6. Compliance to EPMI cash receipts and disbursement policies.

Unit Office Administration

  1. Coordinates and facilitates administrative requirements of the Unit/Extension Office as scheduled and as per request.
  2. Ensures proper records management of business permits, registrations, contracts, collateral documents and the like.
  3. Coordinates with Admin Unit Officer as regards to the support required by the Unit Office from the Head Office.
  4. Reviews and monitors procurement activities of the Unit/Extension Office.
  5. Ensures Unit/extension Office operation's requests of office related maintenance are immediately provided.
  6. Ensures proper vehicle monitoring such as schedules of preventive maintenance system, repairs, and registrations.
  7. Ensures computerized systems are working properly, secures branch data through daily back-up activities, coordinates to MIS/IT for any problem/concern for immediate action.
  8. Actively participates in the scheduled annual physical inventory activity for ECLOF Fixed assets and including foreclosed items.
  9. Ensure proper asset management and inventory per unit and monitor lapsing schedule.
  10. Observe proper valuation and disposal of assets/inventory already approved to sell/dispose.

HR Management

  1. Prepares and submits monthly performance incentives form for all qualified unit or branch staff.
  2. Performs human resources responsibility by overseeing the implementation of approved HR policies and programs perform shared responsibility with the HR in the implementation of HR planning, recruitment, selection and hiring, performance management, work standards and discipline, and HR movement.
  3. Facilitates the conduct of orientation and training of new staff about finance and admin department policies and processes, computerized system.
  4. Conducts training and development interventions, performance management for FAA's.

JOB SPECIFICATIONS

  • Graduate of BS Accountancy
  • At least three (3) years of relevant experience in accounting and bookkeeping work
  • With at least one (1) year supervisory experience
  • Has broad understanding of financial and accounting principles and application
  • Must be willing to work primarily in Cainta, with required travel to other assigned unit offices in Marikina and Tanay.
Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Accounting/Auditing and Finance

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