Admin assistant staff
Save this job and keep your search organized
Create a free account to save jobs, create alerts and return to this listing from your dashboard.
By continuing, you agree to our Terms & Privacy Policy.
The Admin Assistant for the Engineering Department provides administrative and clerical support to ensure smooth daily operations. The role includes managing communications, organizing documents, coordinating with internal teams, and assisting engineers with office-related tasks to improve workflow and efficiency.
Key Responsibilities
1. Communication & Coordination
- Answer and respond to inquiries via email, phone, and messaging platforms.
- Forward concerns to the appropriate engineer or department and ensure timely follow-up.
- Maintain professional communication with suppliers, clients, project teams, and site personnel.
- Schedule meetings, prepare reminders, and coordinate with internal departments.
2. Email & Document Management
- Monitor and organize the engineering department’s email inbox.
- Sort, categorize, and respond to emails based on urgency and importance.
- Prepare, file, and update engineering documents, memos, reports, and correspondence.
- Maintain accurate and accessible digital and physical records.
3. Administrative Support
- Assist in preparing reports, minutes of the meeting, and documentation requirements.
- Handle office supplies monitoring and requisition for the engineering department.
- Process requests, forms, and coordination sheets submitted by engineers.
- Track and monitor project-related submissions (OT forms, leave forms, permits, etc.).
4. Engineering Department Support
- Coordinate with site engineers regarding updates, requirements, and follow-ups.
- Assist in consolidating project reports, timesheets, and daily logs.
- Support the department in preparing plans, request letters, and basic project documentation (non-technical).
5. Other Tasks
- Uphold confidentiality and proper handling of sensitive documents.
- Support the Engineering Head in daily administrative operations.
- Perform other duties as may be assigned.
-
Admin Staff
16 hours ago
Quezon City, Metro Manila, Philippines Powerserve Marketing and Promotions Corp. Full-time ₱240,000 - ₱360,000 ContractPowerserve Marketing and Promotions Corp. Job Description On-site - Quezon City 1-3 Yrs Exp Bachelor Full-time Key Responsibilities Office Operations: Maintain, file, and scan documents (hard copy or electronic), and manage office supplies inventory. Communication: Handle incoming/outgoing mail, answer phone calls, and greet visitors. Scheduling: Organize...
-
Admin Staff
16 hours ago
Quezon City, Metro Manila, Philippines Care 4 Life Trading Corp. Full-time ₱334,800 - ₱446,400 ContractOn-site - Quezon City. Requires 1-3 years of experience. Bachelor’s degree required. Full‑time position. Responsibilities Manage inventory records and ensure accurate stock levels. Coordinate shipping and receiving operations. Maintain organized warehouse documentation. Assist in order processing and fulfillment. Collaborate with the warehouse team to...
-
Admin Staff
16 hours ago
Quezon City, Metro Manila, Philippines Alcos Global Corp. Full-time ₱223,200 - ₱390,600 ContractOn-site - Quezon City 1-3 Yrs Exp Bachelor Full-timeJob DescriptionDescriptionProvide administrative support to ensure efficient operation of the office.Assist in the preparation of regularly scheduled reports and maintain filing systems.Manage office supplies and inventory, ordering as necessary.Perform data entry and maintain accurate records.Schedule...
-
Medical Admin Assistant
10 hours ago
Quezon City, Metro Manila, Philippines LeadAdvisors Remote Full-time ₱25,000 - ₱35,000 TemporaryAbout the Role:We are seeking detail-oriented Medical Assistants to join our fast-growing med-legal vertical as Independent Contractors. In this role, you will support client campaign assignments by reviewing, summarizing, and organizing medical records, ensuring strict adherence to healthcare compliance standards. You will work remotely with standard...
-
Admin Staff
2 days ago
Quezon City, Metro Manila, Philippines WhistlerFoods Corporation Full-time ₱279,000 - ₱446,000 ContractRequirements Manage daily administrative tasks efficiently and accurately. Support recruitment processes by scheduling interviews and maintaining candidate records. Assist in employee onboarding and orientation to ensure a smooth transition. Maintain and update employee records, ensuring compliance with HR policies. Coordinate staff training sessions and...
-
Admin Staff
2 days ago
quezon city, metro manila, Philippines Scottland Food Group Corporation Full-time ₱670,000 ContractJob Summary: Responsible for facilitating and managing all government permits, licenses, and regulatory requirements. This role acts as the primary liaison between the company and government agencies, ensuring timely approvals and compliance with local, regional, and national regulations. Duties and Responsibilities: Process various permits needed to operate...
-
Admin Assistant
10 hours ago
Taguig City, Metro Manila, Philippines Amtec Global Solutions Full-timeJob Title: Admin Assistant (Junior Level) Location: McKinley, Taguig CitySchedule: Day Shift, 6am-3pm When you join AGSI, you become part of a company that values strong partnerships, innovation, and growth—not just for our clients, but for our people too. What’s in it for You? We don’t just want you to succeed—we want you to thrive. At AGSI,...
-
Admin Staff
3 days ago
Quezon City, Metro Manila, Philippines Canyon Cove Hotel & Spa Full-time ₱279,000 - ₱390,600 ContractDescriptionManage day-to-day operations of the administrative department.Oversee administrative staff and ensure smooth workflow.Develop and implement efficient administrative procedures.Coordinate office activities and operations to secure efficiency and compliance with company policies.Maintain and organize company records and...
-
Admin Staff
3 days ago
Quezon City, Metro Manila, Philippines OS1 Solutions Inc. Full-time ₱223,200 - ₱279,000 ContractOverviewOn-site - Quezon City Fresh Graduate/Student Bachelor Full-timeJob DescriptionDocument daily administrative tasks; maintain the record and files.Review the accuracy of all supporting documents before they are forwarded to the concerned team.Manage and record all incoming and outgoing documents.Update the inventory of available supplies and materials;...
-
ADMIN STAFF
4 days ago
Quezon City, Metro Manila, Philippines PRIMESEARCH SERVICE PROVIDER CORPORATION Full-time ₱279,000 - ₱424,000 ContractOffice Communication: Answer phone calls, direct inquiries, and respond to emails. Greet visitors and manage incoming and outgoing mail or deliveries.Record Keeping: Maintain physical and digital filing systems. Perform data entry, update databases, and handle document preparation.Scheduling: Manage office calendars, schedule meetings, and book appointments...