Facilities Coordinator

Facilities Coordinator### Facilities CoordinatorAplikuj: On-site: Taguig, Philippines: Full time: Opublikowano dzisiaj: REQ542661JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.What this job involves:As a Facilities Coordinator within JLL's Real Estate Management Services (REMS) team in the Philippines, you'll play a crucial operational role in delivering comprehensive property and facilities management solutions that enhance asset value and tenant satisfaction. This position sits at the heart of day-to-day building operations, where you'll coordinate maintenance activities, manage service requests, liaise with vendors and contractors, and ensure seamless facility performance across commercial properties. Working closely with the client, facilities team including vendors you'll help maintain safe, efficient, and well-functioning buildings while supporting JLL's commitment to operational excellence in the Philippine real estate market. Your organizational abilities and customer-focused approach directly impact client retention, facilities performance, and JLL's reputation as a leading integrated facilities management provider in the region. You'll serve as the vital connection point between employees and their workplace environment, ensuring every individual has an exceptional daily experience that supports their productivity and wellbeing. This role is centered on creating welcoming, efficient, and engaging workplace experiences through hands-on coordination of services, events, and day-to-day operations that make workspaces feel vibrant and functional. You'll be the friendly face that embodies commitment by helping employees navigate their workspace, connecting them with resources, and ensuring their needs are met with enthusiasm and professionalism. Your role involves coordinating workplace amenities, managing visitor experiences, and facilitating smooth operations that allow everyone to focus on their best work. What your day-to-day will look like:Coordinate facility maintenance requests and work orders, ensuring timely dispatch to technician, housekeeping or contractors and tracking completion to meet service level commitments.
Serve as primary liaison for tenant inquiries and service requests related to facilities operations, maintenance issues, and facility amenities, providing prompt and professional responses that ensure tenant satisfaction.
Schedule and coordinate preventive maintenance programs, contractor visits, equipment servicing, conduct facility floor walks and inspections, and monitoring repair activities while maintaining accurate records and ensuring compliance with maintenance schedules.
Support vendor management activities including coordinating contractor access, monitoring service delivery quality, processing invoices for approval, and maintaining vendor contact information and contract documentation.
Coordinate and execute workplace events, meetings, and activities that foster community engagement and collaborationManage reception duties including greeting visitors, processing deliveries, and maintaining security protocols as necessary.
Oversee daily workplace operations such as conference room bookings, catering coordination, and equipment managementSupport onboarding processes for new employees by providing workplace orientations and resource guidanceMaintain workplace amenities and common areas to ensure they remain clean, organized, and fully stockedAssist with space planning logistics including moves, furniture arrangements, and workspace reconfigurationsMonitor and track facility-related expenses against budget allocations, processing purchase orders, reconciling service invoices, and providing regular expenditure reports to Facility Manager for financial oversight.
Vendor coordination through securing quotations for various facility services/product as may be required.
Perform and manage inventory management for various facility supplies such as office supplies, pantry, housekeeping, and others.
Maintain comprehensive facilities documentation including maintenance logs, equipment records, safety inspection reports, client correspondence, and facility operational manuals ensuring information accuracy and accessibility.
Any other facilities-related tasks that may be assigned to you from time to time. Required

Qualifications:
Bachelor's degree in Business Administration, Facilities Management, Property Management, Hotel and Restaurant Management, or related