WFH AI-Powered Executive Assistant

Client Overview

Our client provides executive leadership and high-level support teams with specialized administrative, research, and technical execution. Operating in a remote environment, they prioritize leverage through advanced digital tools, AI automation, and rigorous information organization to support strategic decision-making.

Job Description

We are seeking a highly organized, tech-savvy AI-Powered Executive Assistant to deliver administrative, research, and AI-driven support to executive leadership. In this role, you will leverage generative AI platforms (ChatGPT, Claude) to draft content, synthesize complex documents, perform market/product research, and streamline administrative workflows. You will combine advanced prompting capabilities with critical fact-checking, clear written synthesis, and structured documentation to improve executive productivity.

Schedule

• Flexible during client business hours, PST (20 hours per week)

Responsibilities

• Research & Information Synthesis: Conduct targeted online research across products, markets, vendors, and business initiatives; verify data for accuracy; produce concise research briefs, market comparisons, and actionable summary reports.
• AI Prompting & Workflow Optimization: Utilize ChatGPT and Claude to draft correspondence, summarize documents, analyze dataset trends, and refine workflows; apply effective prompt engineering and critically review/fact-check all AI outputs before delivery.
• Executive & Administrative Support: Manage day-to-day computer-based administrative tasks, spreadsheet updates, file organization, and document drafting; track project action items, follow up on deliverables, and maintain accurate digital records.
• Documentation & Project Coordination: Prepare meeting notes, executive summaries, and project briefs; organize digital documentation across cloud platforms to ensure instant retrieval by leadership; track deadlines and elevate discrepancies.
• Digital Tools & IT Management: Operate web-based productivity applications, digital workspace platforms, and collaboration software; troubleshoot basic tool workflows and recommend process automation improvements.

Must-Have Requirements

• AI Proficiency: Advanced, hands-on experience using ChatGPT and Claude for research, content drafting, summarization, and task automation.
• Support Experience: Proven track record in Executive Assistant, Virtual Assistant, Research Assistant, or similar high-level administrative roles.
• Research & Critical Thinking: Strong online research, fact-checking, and analytical skills; ability to synthesize complex details into clear, executive-ready reports.
• Communication & Detail: Fluent spoken and written English communication skills with exceptional attention to detail in data accuracy and formatting.
• Tech Stack & Alignment: Strong general IT proficiency with web tools and Google Workspace/cloud systems; full availability during PST business hours.

Nice-to-Have Requirements

• College or university degree in Business Administration, Communications, Information Technology, or Research.
• Prior experience directly supporting senior executives, business owners, or C‑suite leadership teams.
• Hands-on experience with workflow automation tools (e.g., Zapier, Make) or specialized AI productivity integrations.
• Experience creating executive briefings, slide decks, and formal project documentation in a distributed remote team.

Engagement Details & Perks

• Flexible arrangement (Part-Time 20–35 hrs/week or Full-Time 40 hrs/week)
• 100% remote position aligned with PST business hours
• Month-to-month agreement structure with a standard 30-day notice period
• High-impact role working at the forefront of AI-assisted executive operations

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

One application, multiple possibilities

When you apply, our team reviews your background against all current openings, not just this one If a different role fits your skills, we'll get in touch We also encourage you to keep exploring our job board and apply directly to any position that excites you.