Tender Coordinator

Australian Pathways is seeking a full-time, dedicated Tender Coordinator / Joinery Estimator to support an Australian joinery business delivering medium to large commercial and apartment joinery projects across Melbourne, Sydney and Queensland.

The position is a work from home setup employed by Australian Pathways and will work exclusively with our Australian client, reporting directly to the client's commercial team.

This is a commercial estimating and tender coordination role, not simply a quantity take-off position. The successful candidate will be expected to review project documentation, assess supplier pricing, identify omissions and scope gaps, challenge pricing where required, and help develop accurate and competitive tender submissions.

The ideal candidate will be commercially minded, highly detail-oriented and proactive, with the ability to look at a quotation and ask:"What is missing from this price?"

They should be comfortable questioning supplier pricing, identifying risks and following up outstanding information rather than simply accepting quotations at face value.

The salary range for this job opportunity is 40,000 - 60,000 PHP per month depending on experience.

Key Responsibilities

• Review architectural, interior design and joinery documentation.
  
• Complete detailed joinery quantity take-offs.
  
• Review quotations received from factories and suppliers.
  
• Compare multiple supplier quotations on an apples-for-apples basis.
  
• Identify missing items, exclusions, discrepancies and scope gaps.
  
• Understand exactly what is and is not included in supplier pricing.
  
• Challenge pricing where necessary and seek clarification from suppliers.
  
• Prepare detailed tender comparison and analysis sheets.
  
• Maintain standard estimating rates, allowances and historical pricing information.
  

• Allow for relevant project costs, including:

  • Installation
  • Freight and shipping
  • Container and logistics costs
  • Manual handling
  • Unloading and site movement
  • Site supervision
  • Preliminaries
  • Defects and warranty allowances
  • Contingencies
• Prepare clear tender scopes, inclusions and exclusions.
  
• Prepare draft client quotations and tender submissions.
  
• Maintain tender registers and CRM information.
  
• Track outstanding supplier quotations and follow up pricing and clarifications.
  
• Monitor tender due dates and ensure submissions are completed on time.
  
• Prepare a clear commercial summary for management prior to each tender submission.
  
• Assist the Australian commercial team with tender clarifications following submission.
  
• Maintain accurate historical pricing information to improve future estimating.
  
• Identify commercial risks and potential cost exposures before tenders are submitted.
  

Requirements

• 3–5+ years of estimating experience, preferably in joinery, cabinetry, fit-out or commercial construction.
  
• Previous experience with joinery, cabinetry, interior fit-out or commercial interiors.
  
• Experience working with Australian construction or joinery companies is highly desirable.
  
• Strong understanding of Australian construction terminology, documentation and project requirements.
  
• Ability to accurately read and interpret architectural, interior design and joinery drawings.
  
• Strong Excel skills and experience preparing detailed cost comparisons.
  
• Experience using Bluebeam or similar take-off software.
  
• AutoCAD experience is advantageous.
  
• Experience reviewing and analysing supplier and factory quotations.
  
• Strong understanding of inclusions, exclusions, allowances, freight, installation and other project costs.
  
• Strong commercial and analytical skills with the ability to identify pricing discrepancies, omissions and project risks.
  
• Excellent written and spoken English.
  
• High attention to detail and accuracy.
  
• Strong organisational skills and ability to manage multiple tenders and deadlines.
  
• Ability to work independently and take ownership of tasks.
  
• Proactive approach to following up suppliers, investigating discrepancies and obtaining missing information.
  
• Ability to communicate effectively with an Australian-based commercial team through Microsoft Teams.
  

Benefits

• Full-time, long-term employment with Australian Pathways, our Philippines-based business.
  
• Dedicated position supporting an established Australian joinery business.