Strategic Procurement

5 days ago

Manila, National Capital Region, Philippines Metrobank Full time
Strategic Procurement & Awards Assistant

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Position Title: Strategic Procurement & Awards Assistant

Job Summary:

  • The SPAD Assistant shall perform tasks to support the SPAD Officers in performing the following SPAD functions:
    • Serves as Bidding Committee's (BIDCOM) secretariat and its liaison arm
    • Reviews and prepares tabulations, documentations, and processes related to Selection and bidding of IT & Non-IT Request/Projects; Vendor Accreditation; Vendor performance, IT & Non-IT Contracts & Maintenance Renewals
  • Act as custodian of contracts and documents for BIDCOM approved projects
  • Setup meetings, either face-to-face or virtual, with vendors and business units, as required
  • Participate and attend in meetings, either face-to-face or virtual meeting, with BIDCOM, Business Units and Vendors, as required
  • Coordinate with Business Units and Vendors, as required
  • Participate in relevant bank-wide committees, as required

Role Exposures:

  • Releases the Request for Proposal (RFP) to qualified bidders
  • Monitors and follows up timely submission of bids as requested by Business Units (BUs)
  • Checks the completeness and accuracy of the bids
  • Tabulates commercial proposal from vendors for MBTC and Subsidiaries, for presentation to BIDCOM, for negotiation and award
  • Prepares presentation materials for meetings with BIDCOM, Business Units and Vendors
  • Coordinates closely with ITG Custodian to ensure all IT renewals are complete, monitored and tracked for award
  • Coordinates closely with Business Units to ensure all Non-IT documentations are complete, monitored and tracked for award
  • Coordinates closely and sets up a meeting, either face-to-face or virtual meeting, with vendors to discuss the submitted bids based on bank requirements.
  • Prepares status reports for IT and Non-IT Renewals and submits to VMAD Officers for team discussion.
  • Releases copies of the IT Purchase Orders (POs)/contracts to Information Technology Group (ITG), for dissemination to IT Owners and Custodians
  • Monitors timely submission of Vendor Performance Review Checklist (VPRC)
  • Regularly updates the Vendor Masterlist, covering IT and Non-IT vendors in coordination with ITG.
  • Regularly updates the Accredited Vendor Masterlist
  • Assists in routing contracts and accreditation documents, for review and signature of the Bank's authorized signatories
  • Prepares commercial matrix of financial and value contracts, for Bidcom's approval
  • Attends required trainings facilitated by HR or by VMAD Officers
  • Performs other related duties as assigned

Qualifications:

  • Bachelor's Degree relevant to the job
  • Fresh graduates with good scholastic background are encouraged to apply

Other Details:

Rank: Rank and File

Unit: Financial & Control Sector / General Services Group / Vendor Management and Awards Department

Location: Metrobank Center, BGC, Taguig City

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