Operations Coordinator

1 week ago

Manila, National Capital Region, Philippines DOXA Talent Full time

ROLE SUMMARY

Our client is an innovative virtual law and consulting firm specializing in technology transactions, AI, and privacy law. The firm is committed to delivering high-caliber legal services while leveraging cutting-edge technology and streamlined operations. Our client is seeking a highly organized Operations Coordinator with experience in the legal industry to support key business operations. This role is perfect for someone who is highly organized and proactive and who thrives on research, process optimization, and cross-functional coordination. You'll play a critical role in vendor research, staff management, marketing, and business development operations, training content management, and compliance-related tasks.

The Operations Coordinator will serve as the primary point of contact for non-legal operational matters supporting the company head and her team.

WORK SCHEDULE: 8:00 AM – 5:00 PM Eastern Daylight Time (8:00 PM – 5:00 AM Philippine Standard Time), follows Philippine holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

ESSENTIAL FUNCTIONS:

  • Perform the following vendor and technology support tasks:
    • Research on vendors, tools, and platforms to identify the best solutions for business and legal operations (e.g., AI notetaking tools, marketing platforms, compliance software)
    • Present findings on different vendors, tools, and platforms to leadership for informed decision-making, including weighing factors like cybersecurity features, pricing, subscription terms, etc.
    • Oversee vendor contracts, negotiations, billing, and expense tracking.
    • Assist the team with leveraging technology, software, and tools to improve workflow efficiency in collaboration with the client's outside IT-managed services provider.
  • Perform the following marketing operations tasks:
    • Support marketing operations by maintaining and updating mailing lists, client trademark usage permissions, ensuring scheduled content (LinkedIn posts, newsletters) is published on time in collaboration with the client's outside marketing firm.
    • Conduct legal and compliance research to assist in developing blog articles and marketing content.
    • Learn and document processes and SOPs for marketing and business development activities, including teaching the team to use software such as MailChimp, HubSpot, etc., and share insights with the team.
    • Assist in organizing webinars, co-marketing events, and collaborative projects with other small law firms.
  • Support the company's strategic growth initiatives related to government and legal training departments:
    • Use tools provided by the client's outside government marketing firm to research and review US government Request for Information (RFIs), and Requests for Proposals (RFPs) to determine alignment with company capabilities.
    • Assist in preparing and submitting required paperwork for government contract bidding.
    • Assist management with responding to requests for additional information, documents, etc. in connection with submission of RFI and RFP responses and other interactions with the US government.
    • Assist in transforming the company's legal materials (such as Looms, recorded classes, and documents) into online academy courses.
  • Perform the following KPI Tracking and team support tasks:
    • Serve as an intermediate liaison between the company head and internal/external stakeholders on non-legal matters.
    • Help track projects and tasks using the firm's project management software and send reminders to the team on the status of projects and tasks, including reporting head-on late delivery of tasks or incomplete work products to the company.
    • Measure and track key performance indicators (KPIs) for the team, providing regular reports to management.
    • Collaborate with the Executive Assistant to support and oversee non-lawyer staff operations.

QUALIFICATIONS:

  • A Bachelor's degree in business management, law or related field.
  • 3+ years of experience in project coordination, legal operations, or a similar role.
  • Prior experience in the legal industry (law firm, legal services, compliance, or government contracting) preferred, but not required.
  • Strong research and analytical skills with the ability to synthesize information and present recommendations.
  • Experience with government contract processes is a bonus, but not required.
  • Familiarity with marketing platforms (MailChimp, LinkedIn scheduling tools) is a plus.
  • Excellent organizational and project management skills.
  • Ability to work autonomously in a remote, fast-paced environment.
  • Ability to quickly learn new software and document processes.

What awaits you upon securing the position?

  • Attractive compensation.
  • Assured allowances.
  • Leave credits.
  • Overtime Pay.
  • Night differential benefits.
  • Comprehensive health and life insurance upon hiring, covering one free dependent.
  • Special anniversary incentives.
  • 13th-month salary bonus.
  • We provide the necessary equipment

Other Details

  • Full Time.
  • Permanent WFH set-up.
  • Job Type: Full-time.
#J-18808-Ljbffr

  • Global Operations Coordinator

    1 day ago

    Manila, National Capital Region, Philippines White & Case Global Operations Center Manila Full time

    Company OverviewWhite & Case Global Operations Center Manila is a leading international law firm that provides exceptional services to clients worldwide.Salary and BenefitsWe offer a competitive salary and a comprehensive benefits package, including opportunities for career growth and professional development.Job DescriptionAs a Remote Executive Assistant,...

  • Business Operations Coordinator

    6 days ago

    Manila, National Capital Region, Philippines IQVIA SOLUTIONS OPERATIONS CENTER PHILIPPINES, INC. Full time

    About YouWe are looking for a highly motivated and experienced Associate Project Manager to join our team. The successful candidate will have a strong background in project management, excellent communication and interpersonal skills, and the ability to work effectively in a fast-paced environment.Main Responsibilities:Create, track, and report on project...

  • Commercial Operations Specialist

    6 days ago

    Manila, National Capital Region, Philippines Shell Business Operations - Manila Full time

    About the JobWe are looking for a highly skilled Commercial Operations Specialist to join our team at Shell Business Operations - Manila. In this role, you will be responsible for managing a portfolio of contracts and handling new demands assigned to Class of Business and category/categories according to Category Management Contracting and Procurement (CMCP)...

  • Operations Coordinator

    6 days ago

    Manila, National Capital Region, Philippines DD International Full time

    Job OverviewDD International is seeking an experienced Operations Assistant to support our logistics and operations team. This role requires a strong ability to coordinate logistics deliveries, communicate with customers and clients, and perform administrative tasks such as data entry and inventory management.About the RoleThe successful candidate will have...

  • Operations Coordinator

    5 days ago

    Manila, National Capital Region, Philippines IQVIA SOLUTIONS OPERATIONS CENTER PHILIPPINES, INC. Full time

    Key Responsibilities:Perform daily maintenance of outlet master file for US productionSolicit, gather, and validate information from different sources to identify accuracy of outlet reference recordPerform daily bridging of outlet sales recycles to IQVIA databaseRespond to outlet related queriesWork on client specific projects with varying nature and...

  • Operations Coordinator

    4 days ago

    Manila, National Capital Region, Philippines The Auctus Group Full time

    Who we are: We're big on people and culture at The Auctus Group. Our most important role as a company is to provide an amazing working environment for our team. We've been work-from-home-warriors since before it was cool. Our whole goal is: work to live not live to work .Who we're looking for: Smart, talented, tech-savvy, experienced, go-getter types. You'll...

  • Operations Coordinator

    6 days ago

    Manila, National Capital Region, Philippines Total Information Management Corp. Full time

    Total Information Management Corp. is seeking a highly skilled Operations Specialist to join our team.The successful candidate will be responsible for managing workflow throughout all departments and optimizing daily activities and performance of the business across the board.This role is perfect for individuals who are self-driven, enjoy working in...

  • Print Operations Coordinator

    6 days ago

    Manila, National Capital Region, Philippines Private Advertiser Full time

    Job OverviewA Print Operations Coordinator is a pivotal role at Private Advertiser, where you will oversee and coordinate printing operations to ensure efficiency, quality, and timely delivery of printed materials.

  • Development Operations Coordinator

    6 days ago

    Manila, National Capital Region, Philippines Forest Lake Development, Inc. Full time

    We are seeking a highly skilled Development Operations Coordinator to join our team at Forest Lake Development, Inc. In this role, you will be responsible for coordinating and managing various operations across different departments.Main Responsibilities:Operations Coordination: Coordinate and manage various operations across different departments, ensure...

  • Employment Operations Coordinator

    7 days ago

    Manila, National Capital Region, Philippines SolarWinds Full time

    Employment Operations CoordinationSolarWinds is seeking a detail-oriented Employment Operations Coordinator to join our Talent Acquisition team. In this role, you will be responsible for coordinating employment operations, including interview scheduling, candidate experience, and system troubleshooting. Your expertise in process standardization and...

  • Business Operations Coordinator

    6 days ago

    Manila, National Capital Region, Philippines Prime System Solutions Full time

    Join Prime System Solutions as a Business Operations CoordinatorWe are seeking an experienced Business Operations Coordinator to join our team at Prime System Solutions. As a key member of our operations team, you will play a critical role in ensuring the smooth execution of our financial processes.ResponsibilitiesAs a Business Operations Coordinator, your...

  • Financial Operations Coordinator

    11 hours ago

    Manila, National Capital Region, Philippines Pioneer Your Insurance Full time

    We are looking for a skilled Financial Operations Coordinator to support our finance team in Makati Office.About the JobThe Financial Operations Coordinator will be responsible for supporting financial operations, maintaining accurate records, and ensuring compliance with company policies. As a Financial Operations Coordinator, you will work closely with our...

  • Operations Coordinator

    16 hours ago

    Manila, National Capital Region, Philippines Shopee Full time

    About the RoleThis is a key leadership position that requires strong organizational skills, excellent communication abilities, and a passion for optimizing business processes.The ideal candidate will have experience in E-commerce, Logistics, and Warehousing, with a proven track record of success in supervisory roles.Key ResponsibilitiesOversee and coordinate...

  • Operations and Strategy Coordinator

    3 days ago

    Manila, National Capital Region, Philippines Fisher8 Capital Full time

    The Operations and Strategy Coordinator plays a vital role in supporting our In-House Strategy & Business Optimisation Team at Fisher8 Capital.This individual will provide coordination support for various operational tasks, ensuring seamless execution of strategic initiatives. They will also assist in developing and implementing operational strategies to...

  • Operations Coordinator

    6 days ago

    Manila, National Capital Region, Philippines Okada Manila Full time

    About the RoleWe are seeking an Operations Coordinator to join our IT team at Okada Manila. In this role, you will be responsible for assisting in the evaluation and enhancement of processes and procedures, recommending improvements for operational efficiency.Key Responsibilities:Assists in the evaluation and enhancement of processes and procedures.Provides...

  • Operations Coordinator

    1 week ago

    Manila, National Capital Region, Philippines DOXA Talent Full time

    Hybrid - Manila 1-3 Yrs Exp Bachelor Full-timeJob DescriptionDescriptionROLE SUMMARYOur client is an innovative virtual law and consulting firm specializing in technology transactions, AI, and privacy law. The firm is committed to delivering high-caliber legal services while leveraging cutting-edge technology and streamlined operations. Our client is seeking...

  • Warehouse Operations Coordinator

    4 days ago

    Manila, National Capital Region, Philippines TASQ Staffing Solutions Full time

    About the RoleWe are seeking an experienced Warehouse Supervisor to join our team at TASQ Staffing Solutions. The successful candidate will have a proven track record of supervising and coordinating warehouse operations, as well as ensuring compliance with food safety regulations and best practices.Key ResponsibilitiesStaff Supervision: Supervise,...

  • Operations Coordinator

    2 weeks ago

    Manila, National Capital Region, Philippines van den Boom & Associates Full time

    van den Boom & Associates is a US-based accounting and finance services firm. We specialize in supporting life science companies primarily in the roles of part-time accounting and finance support. We are looking to add a collaborative and detail-oriented Operations Coordinator to our growing team At van den Boom & Associates, we provide an environment which...

  • Operations Coordinator

    2 days ago

    Manila, National Capital Region, Philippines TDT Powersteel Corporation Full time

    About TDT Powersteel CorporationTDT Powersteel Corporation is a leading player in the steel industry, committed to delivering high-quality products and exceptional customer service. We are seeking a highly skilled Sales Operations Specialist to join our team and contribute to our mission of excellence.Job SummaryThe Sales Operations Specialist will play a...

  • Site Operations Coordinator

    5 days ago

    Manila, National Capital Region, Philippines PHILMETAL PRODUCTS, Inc. Full time

    About the Role:The Site Operations Coordinator will play a critical role in ensuring the smooth execution of our installation projects. The ideal candidate will have excellent communication and organizational skills, with the ability to work effectively in a fast-paced environment. Main Responsibilities:As a Site Operations Coordinator, your key...