Project Coordinator

Planate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Alexandria, Virginia, and Orlando, Florida USA with technical support centers in South East Asia and East Africa, that provide program management and facilities engineering services worldwide. Planate is a small business provider of planning, design, infrastructure management, technical consulting, engineering, and construction management services in support of the US Department of Defense (DOD) and its Service (Army, Air Force, Navy, Marine Corps) missions, along with other US federal agencies, all over the world.

The Project Coordinator supports the effective execution of project tasks by coordinating daily activities, tracking deliverables, and ensuring timely communication among stakeholders. This role plays a critical part in maintaining project documentation, schedules, and reports in complex, multi-stakeholder environments. The Project Coordinator also assists in planning meetings, documenting discussions, and following up on action items to ensure progress remains on track.

This is a nationwide project, and we need someone who is willing to travel and take on assignments at various project sites across the country.

This position is contingent upon the award of the contract

Key Responsibilities:

• Support day-to-day coordination of project activities and deliverables
• Track project schedules, action items, and reporting deadlines
• Assist in planning meetings, taking notes, and managing follow-ups
• Maintain and regularly update project plans, timelines, and task trackers
• Coordinate communication between internal teams and external partners
• Prepare draft reports, presentations, and briefing materials as needed
• Monitor workstream progress and flag risks or potential delays
• Help track contract or grant compliance and maintain related documentation
• Organize and manage shared folders and files to ensure proper version control
• Provide administrative support to project managers and technical leads

Qualifications to be successful in the role:

• Bachelor's degree in Business or related field
• 3+ years of experience in project planning, documentation, scheduling, and reporting in complex, multi-stakeholder environments
• Strong organizational, time management, and multitasking skills
• Excellent communication and interpersonal abilities
• Proficient in MS Office Suite (Word, Excel, PowerPoint) and project management tools (e.g., MS Project, Trello, Asana)
• Ability to work independently with minimal supervision and adapt to shifting priorities
• Strong problem-solving skills and attention to detail

Why Planate?

Planate Management Group is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Joining the Planate team opens you to an experience working for a Global company where you are among a team that is considered a premier trusted partner for planning, design, engineering, asset management, and professional service solutions anytime, anywhere. We Take Care of Our Own; Personally and Professionally, Up and Down The Line.

Employees enjoy the following benefits:

• Medical insurance
• Life insurance with ADD&D
• Travel Insurance
• Strict Compliance with Government-Mandated Benefits
• Wellness Offering
• Training and Development
• License/Certification support
• Holiday pay
• Paid Time Off
• Rewards and Recognition
• Performance Review

We'd love for you to be a part of our Global workforce, helping us serve as an effective and integrated partner to advance every client's mission