Administrative Specialist/Assistant

3 days ago


Davao City, Davao, Philippines Hope Mountain Mindanao Inc. Full time

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Job DescriptionDescription

The Admin Specialist provides comprehensive administrative support to the department, ensuring efficient and smooth daily operations. This role requires a highly organized and detail-oriented individual with excellent communication and interpersonal skills.

Essential Duties and Responsibilities:

  1. Administrative Support:
    • Manage calendars, schedule meetings, and coordinate travel arrangements.
    • Prepare and distribute meeting materials, presentations, and correspondence.
    • Answer and direct phone calls, respond to emails, and handle inquiries.
    • Maintain office supplies and equipment, ensuring adequate inventory levels.
    • Coordinate office maintenance and repairs as needed.
  2. Project Support:
    • Assist with project planning, tracking, and reporting.
    • Collect and organize data for reports and presentations.
    • Prepare and submit expense reports.
  3. Communication & Coordination:
    • Communicate effectively with internal and external stakeholders.
    • Build and maintain positive working relationships with colleagues.
    • Coordinate with other departments as needed to ensure smooth workflow.
  4. Data Entry & Management:
    • Maintain accurate and up-to-date records in relevant databases.
    • Prepare and submit reports as required.
  5. Other Duties as Assigned:
    • Perform other administrative duties as assigned by the supervisor.
Requirements
  1. Education: High School Diploma or equivalent required; Associate's Degree in Business Administration or related field preferred.
  2. Experience: Minimum [Number] years of experience in an administrative support role.
  3. Skills:
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Excellent written and verbal communication skills.
    • Strong organizational and time-management skills.
    • Attention to detail and accuracy.
    • Ability to work independently and as part of a team.
    • Problem-solving and critical thinking skills.
    • Ability to maintain confidentiality.
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