Accounting Analyst
1 week ago
Select how often (in days) to receive an alert:
- Graduate of B.S Accountancy or at least an Accounting related Course.
- Can work under pressure.
- Willing to work overtime.
JOB PURPOSE
The position will be responsible for the following:
- Timely and accurate posting of Collections and other AR related transactions.
- Responding to queries from client (Sales, Logistics, Finance) employees.
- Timely and accurate processing/preparation of other required reports by the client.
- Perform other clerical tasks that may be assigned from time to time.
KEY RESULTS AREAS AND RESPONSIBILITIES
A. Receiving of Documents
- Receive details of collections with attachments from Client/Third Party Collectors/Customer's portal/Third Party Portal (e.g. deposit slips, remittance advise, provisional receipt, details of collections, invoices, trade returns document, debit memo, certificate of withholding tax, etc.).
- Encode all received documents in the database monitoring.
- Scan documents and save in shared folder.
B. Posting of Collections
- Generate AR Aging Report from SAP.
- Prepare upload template (AR clearing of open items).
- Analyze and validate customer's deduction and short payments.
- Check if the collection is covered with validated deposit slip/credited to the bank account.
- Review accuracy of upload file template prior to uploading/posting in SAP.
- Indicate SAP document number on the official receipt/remittance advise/deposit slip.
- Update database monitoring to encode the SAP document number.
C. Preparation of Request for Credit Memo (RFCM)
- Prepare RFCM.
- Ensure accuracy of the details indicated on the RFCM.
- Attach the required documents on the RFCM.
- Encode RFCM details in the database monitoring.
- Forward the RFCM to AR Checker, AR Team Leader, and Program Manager for review and signature.
- Scan signed RFCM and supporting documents and upload the scanned copy in the shared folder.
- Prepare transmittal slip and forward RFCM to client for approval.
- Update the database monitoring to encode the date of transmittal to client.
- Scan acknowledged transmittal slip and file the physical copy of transmittal slip.
D. Posting of approved Request for Credit Memo (RFCM)
- Upon receipt of approved RFCM, update the database monitoring to encode the date of receipt of approved RFCM.
- Scan approved RFCM.
- Post RFCM in SAP.
- Ensure accuracy of posting by checking the following:
- Amount of transaction posted is in agreement with the amount of credit memo.
- Required entries and encoding formats.
- Indicate SAP document number on the RFCM.
- Update database monitoring to encode SAP document number and posting date.
- Forward posted RFCM to AR checker for review.
- Upon receipt of RFCM from AR Checker, file RFCM with supporting documents for transmittal to client.
E. Review of Certificate of withholding tax
- Upon receipt of CWT, review and validate to check if BIR compliant.
- Coordinate with the Sales Account Specialist if with exception for correction of the customer.
- Scan compliant CWT and encode in the database monitoring.
- Forward physical copies of CWT to assigned ProSync Accounting Analyst.
F. Reporting
- Prepare weekly and monthly Aging Report. Ensure accuracy of tagging of short payments/floaters in compliance with the agreed format.
- Prepare other reports required by client.
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