Finance Documents Controller

4 weeks ago

Cebu City, Central Visayas, Philippines Cagayan State University Full time
What you'll do:
  • As a Document Controller, you will support the P2P & POD-OTC process in the aspect of POD receiving and facilitate process improvements in document management. As the team expands and transactions grow, you are expected to assist in training, checking work standards and facilitate review of processes to ensure that work is at its most efficient state ensuring to always deliver business excellence. The role also aims to aid in the goal of an improved compliance and control in MNC.
  • Must have an understanding on supply network process from deliveries to customer up to collection to customer
  • Ensure on time return of POD for faster collection to customer
  • Ensure complete POD to avoid problems with accounts receivables
  • Pre-screen and Check the details of all returned invoices from the truckers; sorts them into categories: Clean vs Not Clean (w/ Vuelto/ RTV)
  • Ensure RTV documents returned have Bad Order (B.O.) stamp and B.O. signature to identify it as B.O. and proceed in scanning & tagging
  • Scan all necessary documents whether for Collection or safekeeping
  • Uploads the documents into the system via WeScan and tags the document depending on its category
  • Ensure follow through and on time completion of requirements
  • Strong coordination with POD Specialists, Sales Accounting, etc. when there are issues to be attended or as necessary
  • Transmit all documents necessary for countering to their respective Accounting User Group
  • Identify trends and issues that can adversely affect on time POD collections
  • Ready to take on additional task as required
  • Recommend innovative work processes/strategies to improve current ways of working
  • Develop a system to provide reminders to stakeholders regarding complete and timely submissions and other notice periods
  • Provide support during internal and external audit
  • Access SAP for generating reports that can help in analyzing and tracking
  • Documents Management:
  • Set and maintain a workable filing and tracking system for hard and soft files, provide easy access/reference to documents to move documents effectively.
  • Facilitate and assist in audit of third-party archiving services provider (ex. Lane Archive/Iron Mountain)
  • Organizational Support:
  • Recommend innovative work processes/strategies to improve current ways of working
  • Participate in corporate wide activities and other projects
  • Other additional transactions:
  • Easily adapt and learn additional transactions that the team might be assigned to handle
Minimum Qualifications
  • Open to continuous learning and development.
  • Very good sense of discretion and confidentiality.
  • Strong customer service ethic.
  • Proactive, self-motivating and results oriented.
  • Detail oriented, without losing sight of the big picture.
  • Able to sense urgency and know when to escalate for assistance
  • Can create and maintain professional relationships with customers.
  • High attention to details
  • Able to communicate in English & Tagalog both written and oral
  • Familiar with the use of MS Office applications
  • Open to shifting schedule & OT as required
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