Corporate Event Coordinator

2 weeks ago


Pasig, National Capital Region, Philippines AireSpring Full time

Company Description

AireSpring is an award-winning provider of Cloud Communications and Managed Connectivity Solutions. AireSpring provides next-generation communications solutions including AireContact, AirePBX - Business VoIP Phone Systems, SIP Trunking, MPLS, and Dedicated Internet Access.

AireSpring has received numerous third-party industry awards: "Product of the Year", "Best Telecom Deal," "Best in Show," and "Top Channel Program."

AireSpring is a privately held, debt-free, and renowned in the industry for delivering a broad range of innovative cloud communication and connectivity solutions at competitive rates.

Job Description

We are seeking a detail-oriented Corporate Event Coordinator to oversee the planning, execution, and success of a wide range of corporate events.

Qualifications

  1. Proven experience in event coordination or a similar role.
  2. Strong understanding of event logistics, AV equipment, and inventory management.
  3. Excellent organizational, problem-solving, and multitasking skills.
  4. Outstanding communication and interpersonal abilities to collaborate with diverse stakeholders.
  5. Demonstrated ability to remain calm under pressure and adapt to changing circumstances.
  6. Knowledge of bookkeeping and accounting principles.
  7. Familiarity with planning a wide variety of events and anticipating potential challenges.

Core Competencies:

  1. Microsoft Office Suite, especially Excel.
  2. Establish and maintain strong relationships with vendors and venues.
  3. Plan and manage event details such as timelines, attendee lists, and logistics.
  4. Develop accurate cost estimates, manage expenses, and ensure budgets are adhered to.
  5. Proactively address potential issues and devise contingency plans.

Key Responsibilities:

  1. Oversee all aspects of event planning and management, including logistics, budgeting, and vendor coordination.
  2. Create purchase orders, manage invoices, and support event promotion through email and social media campaigns.
  3. Conduct venue research, coordinate booth shipments, and manage event setup and teardown, including AV equipment and staffing.
  4. Develop and maintain event timelines, ensuring milestones are met and resources are allocated effectively.
  5. Build strong relationships with vendors, venues, and other external partners.
  6. Price and order materials such as furniture, carpeting, labor, and audiovisual equipment to meet event needs.
  7. Serve as the primary point of contact for attendees, vendors, sales teams, and internal stakeholders.
  8. Monitor live event activities, addressing and resolving issues in real-time.
  9. Track event costs, maintain budgets, and ensure timely deposits and invoice payments.
  10. Prepare post-event reports to assess performance and identify opportunities for improvement.
  11. Handle other duties as assigned by management.
  12. Follow SOC2 protocols to ensure compliance with security, privacy, and data protection standards during event planning and execution.
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