Property and Marketing Admin

4 weeks ago

Manila, National Capital Region, Philippines Property Twins Full time

Get AI-powered advice on this job and more exclusive features.

Sana Ali - Mortgage Broker and Buyers AgentInvestment Savvy Mortgage Broker | Buyers Agent

About us

Property Twins are Buyers Agents and Finance Strategists providing Property Search and Lending Arrangements to Australian professionals.

We have a 'big picture' focus to deliver property and finance solutions with a step-by-step strategy aligned with client goals to enable their real estate and financial success.

Our clients are home buyers, owners and property investors looking to purchase high growth properties and to set up finance correctly right from the start.

About the role

We are recruiting for an additional team member for the role of Administrative Assistant (Property & Marketing).

The objective of this role is to support the wider team with administrative tasks, social media activities, and assist the property buyers' agency business with completing due diligence on property deals.

About you

We are seeking someone highly motivated and able to work under pressure in a fast-paced environment. Must work well in a team environment and take ownership. You must be a problem solver.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative and prioritise daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

Admin Tasks

  1. Diary Management: Diary management for the directors and senior team members; liaising with clients via email to book appointments and meetings and send Zoom links.
  2. Podcast Management: Podcast bookings, publishing, guest management.
  3. Maintaining / Managing Content: Re-purpose and edit Facebook videos, post to YouTube channel, Instagram, and TikTok.
  4. Create Canva posts (based on existing templates) for upcoming Facebook interviews and trainings.
  5. Post social media content and stories on Facebook, Instagram, TikTok, YouTube, and Facebook Group.
  6. Advantage if you are able to edit videos (if not, training will be provided).
  7. Documents & Email Management: Files and folder management for buyers agency clients.
  8. Set up email campaigns for marketing campaigns (advantageous if you have exposure to Active Campaign or Mailchimp).
  9. OTHER: Coordinate on ad hoc projects as requested.

Buyers Agency

1. Admin Focused

  1. Prepare Buyers Agency Agreement for new clients for signing.
  2. Keep in touch with stakeholders with updates at various stages of the purchase process.

2. Property Focused (training will be provided)

  1. Run property reports on various tools available (Price Finder & RP Data).
  2. Run cashflow spreadsheet for the property.
  3. Conduct internet research and initial due diligence on the property as requested.
  4. Prepare property emails for clients and real estate agents.
  5. Share property photos, videos, summary, reports, and cashflow spreadsheets with clients.
  6. Collate contract of sale, rental appraisal letter and provide to the Finance team for the loans process.

Required

  1. Exceptional English written and verbal communication skills.
  2. Excellent telephone etiquette and ability to manage competing priorities.
  3. Ability to work under pressure.
  4. Ability to create and analyse reports.
  5. Experience working with busy entrepreneurs.
  6. Intermediate Excel + Google Docs.
  7. Strong organisational, project management, and problem-solving skills.
  8. High levels of integrity.
  9. Flexible attitude and understanding that as the business grows, the role will evolve.
  10. A team player who enjoys helping others.
  11. Self-motivated and capable of thriving in a fast-paced business environment.
  12. A quick learner who is eager to learn new things.
  13. Desire to be a part of a growing, ambitious, and energetic team with a positive culture.

The Benefits

  1. 13th-month salary (pro-rated).
  2. HMO + 1 dependant from regularisation.
  3. Full-time work from home.
  4. Work day – 9 AM AEST to 6 PM AEST (Sydney, Australia time).
  5. The role will be through a BPO.
Seniority level

Entry level

Employment type

Full-time

Job function

Sales and Management

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