Virtual Assistant

4 weeks ago

Province of Palawan, Mimaropa, Philippines KPay Group Full time
Overview

We are looking for a detail-oriented Virtual Assistant to support our sales operations. The role will focus primarily on maintaining accurate records, ensuring CRM data hygiene, and providing administrative support to the sales team. While some outbound calling may be required occasionally, the main responsibility will be ensuring our sales processes run smoothly behind the scenes.

Key Responsibilities
  • Maintain and update CRM records with accurate client information, call notes, and status updates.
  • Ensure data hygiene by cleaning and verifying lead/contact lists.
  • Prepare and issue invoices and coordinate with clients for billing-related queries.
  • Assist Operations manager with reports, dashboards, and pipeline tracking.
  • Support the sales team by managing follow-ups, reminders, and scheduling.
  • Help prepare sales scripts, templates, and call documentation.
  • Coordinate with other departments to ensure smooth sales-to-client handover.
Requirements
  • Experience as a Virtual Assistant, Sales Admin, or in a support role (1–2 years minimum).
  • Strong skills in CRM systems and spreadsheets.
  • High attention to detail and ability to spot errors/inconsistencies in data.
  • Basic knowledge of invoicing and sales documentation.
  • Strong written and verbal communication skills in English.
  • Reliable internet connection and professional home office setup.
Preferred Skills
  • Familiarity with sales environments or BPO/remote sales support.
  • Experience in data hygiene, lead management, and reporting.
  • Proficiency in tools such as Google Workspace, Microsoft Office, and invoicing software.
What We Offer
  • Competitive base salary with opportunities for performance incentives.
  • Flexible remote setup.
  • Opportunity to work with an international telesales team and contribute to process efficiency with a hyper growth startup.
  • Training and professional development in sales operations.
Additional Details
  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Administrative

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