Administrative Specialist/Assistant
1 week ago
MC2- Hydromart Water Equipment & Supplies Trading
Job DescriptionWe are looking for an organized and detail-oriented Administrative Assistant to provide support to our team. The ideal candidate will be proactive, capable of managing multiple tasks, and possess strong communication and organizational skills. This position involves handling administrative tasks, scheduling, correspondence, and assisting with day-to-day operations to ensure the smooth running of the office.
Responsibilities:
- Manage calendars, schedule appointments, and coordinate meetings for staff.
- Prepare and organize documents, reports, and presentations.
- Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel.
- Maintain and update office filing systems, both electronic and physical.
- Order office supplies and manage inventory.
- Assist in coordinating company events, travel arrangements, and conferences.
- Handle customer inquiries and provide support as needed.
- Assist with bookkeeping, invoicing, and basic accounting tasks.
- Perform general clerical duties such as data entry, photocopying, and scanning.
- Support senior management and other departments as needed.
- High school diploma or equivalent; associate's or bachelor's degree preferred.
- Proven experience as an administrative assistant or in another relevant support role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Attention to detail and problem-solving abilities.
- Ability to work independently and as part of a team.
- Professional attitude and the ability to handle confidential information.
- Time management skills and the ability to prioritize tasks.
If the position requires you to work overseas, please be vigilant and beware of fraud.
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