Finance Admin Assistant

7 days ago


Paranaque City, Calabarzon, Philippines Infinit-O Global, Limited Full time

Infinit-O is the trusted customer-centric and sustainable leader in Business Process Optimization for Small and Medium businesses in the Financial Services, Healthcare, and Technology sectors by delivering continuous improvement through technology, data, and people.

Job Description

Basic Function:
To provide support in financial and administrative tasks to ensure smooth business operations. This role typically involves handling financial documents, data entry, record-keeping, and assisting with financial reporting and customer service.

Specific Duties and Responsibilities:

  1. Process vendor invoices and ensure accurate coding and data entry with high attention to detail.
  2. Match invoices to purchase orders and verify approvals.
  3. Encode non-PO suppliers like monthly utilities, corporate cards, etc.
  4. Prepare and process payments, including checks, wires, and transfers.
  5. Respond to vendor inquiries and resolve invoice discrepancies.
  6. File the official receipt or its equivalent for every processed APV.
  7. Maintain accurate AP records and documentation (including proper storage and scanning).
  8. Escalate issues when a solution is unclear.
  9. Able to perform ad hoc tasks as assigned.

Other Tasks:

  1. Practice and abide by the concept of 5S at all times.
  2. Invoice / Record History Research.
  3. Preparation of other adjustments (e.g., Credit/Debit Memo, Manual Invoice Request).
  4. Posting of Credit/Debit Memo, Manual Invoice.
  5. Respond to other email requests regarding invoices.
  6. Perform other special, operational, or administrative tasks as required by the client/management.

Quality & Information Security Management:

  1. Adhere to and implement Infinit-O's quality and information security policies and carry out its processes and procedures accordingly.
  2. Protect client-supplied and generated information from unauthorized access, disclosure, modification, destruction, or interference.
  3. Carry out tasks aligned with processes related to information security.
  4. Report any potential or committed non-conformity, observation, and/or security event or risks to immediate superior.
  5. Assist the Internal Audit Team during internal audits of assigned projects.
Requirements

Requirements:

  1. Basic understanding of accounting documents (e.g., PO, SO, SR).
  2. Basic knowledge of customer service principles.
  3. Strong communication, analytical, and problem-solving skills.
  4. High level of discipline in following guidelines, policies, and procedures.
  5. Strong attention to detail, information accuracy, and data integrity.
  6. Proficiency in Microsoft Office applications (Excel, Word).
  7. Background in data management and analysis is a plus.

Qualifications:

  1. Graduate of any Business, Finance, or Accounting-related course.
  2. At least one (1) year of work experience, preferably in a similar field.
  3. Experience in Oracle is a plus.
  4. Background in Customer Service / Conflict Resolution is an advantage.
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