Lead Executive Assistant

3 weeks ago

Makati City, National Capital Region, Philippines KPMG Philippines Full time

Technical Requirements and Responsibilities:

  • Provide general administrative support as required
  • Adhere to risk management and branding in compliance with KPMG guidelines ensuring accuracy and completeness.
  • Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software.
  • Proactive and independent management of partners' calendar and contact database in order to maximize best use of the partners' time.
  • Coordinate travel arrangements
  • Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials.
  • Assist in the preparation and submission of time and expense reports for the partner(s) supported.

Personal and Professional Responsibilities:

  • Follow the Firm's administrative policies and practices;
  • Exhibits a passion for hard and smart work. Clearly defines problems and recommends appropriate corrective measures;
  • Demonstrates integrity, maturity, tact, positive attitude, and enthusiasm in the performance of responsibilities;
  • Cooperates with others in the Firm in a manner that recognizes the importance of teamwork; is willing to go beyond the immediate demands of the assignment and new responsibilities.
  • Has a strong operational background;
  • Has a solid interpersonal and project management skills;
  • Manages time and multiple tasks accordingly.

Qualifications:

  • Bachelor's degree in Business Administration, Accounting, or related field (preferred)
  • 7+ years of experience as an Executive Assistant or similar role, preferably in a professional services or accounting environment
  • Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat
  • Proficency to quickly learn proprietary software
  • Excellent communication skills
  • Strong project management and organizational skills
  • Good judgment and analytical skills with a focus on attention to detail
  • Capable of working independently and take ownership of tasks
  • Ability to quickly and smoothly adapt to changing client demands
  • Willingness to work on Canadian working hours to support the executive team effectively
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