Administrative and Executive Assistant
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About the role
We’re looking for a versatile Administrative/Executive Assistant to support the leadership team remotely. This is a hybrid role — part of your time will go toward day-to-day administrative support (scheduling, inbox management, document prep, data entry) and part toward higher-level executive support (managing priorities, liaising with stakeholders, handling confidential matters). You will be equally comfortable handling routine admin tasks and stepping in as a right hand to leadership when needed.
Key responsibilities
- Manage calendars, schedule meetings, and resolve conflicts
- Monitor and organize email inboxes, flagging priority items
- Maintain files, records, and shared digital systems
- Handle data entry, document formatting, and basic reporting
- Support day-to-day operational tasks as they come up
- Act as a point of contact between leadership and internal/external stakeholders
- Draft correspondence and communications on behalf of leadership
- Track action items and follow up on deadlines across multiple projects
- Coordinate virtual meetings, travel arrangements, and logistics
- Handle confidential and sensitive information with discretion
About you
- 2–4+ years of experience in an administrative, executive assistant, or office management role
- Must be able to work during Eastern Standard Time (EST) business hours
- Proven experience working remotely or in a distributed team, ideally as an independent contractor
- Excellent written and verbal communication skills
- Strong proficiency in Google Workspace or Microsoft Office
- High level of discretion and professionalism when handling sensitive information
- Strong self-management and organizational skills; able to work independently with minimal oversight
- Comfortable switching between routine admin tasks and higher-judgment executive support work
- Proactive, solutions-oriented mindset
- Preferred: Prior experience supporting a founder, executive, or senior leader remotely
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