Marketing Secretary

2 weeks ago

Makati City, National Capital Region, Philippines CPI, Makati City Full time

Makati, National Capital Region, Philippines

Marketing Secretary

We are hiring for Marketing Secretary and can join us immediately.

Key Responsibilities:

1. Administrative Support for the Executive Team
  • Administrative Tasks: Manage a wide range of administrative duties for the board, ensuring smooth daily operations.
  • Project Support: Assist with projects and special assignments delegated by the board.
  • Confidentiality Management: Safeguard confidential files, documents, and information related to executive operations.
2. Client Relationship Management
  • Client Liaison: Serve as the primary point of contact for key clients, building and fostering long-term relationships.
  • Account Reporting: Prepare weekly status reports on client accounts and communicate progress to relevant stakeholders.
  • Issue Resolution: Address client concerns and issues, escalating them when needed to ensure timely resolution.
3. Executive Scheduling and Coordination
  • Calendar Management: Coordinate and maintain executives' calendars, including appointments, meetings, and travel arrangements.
  • Meeting Coordination: Organize meetings, prepare agendas, take minutes, and ensure follow-up on action items to ensure tasks are completed.
  • Travel Coordination: Arrange travel plans, including booking flights, accommodations, and itineraries for executives as needed.
4. Communication and Documentation
  • Incoming and Outgoing Communications: Handle emails, phone calls, and mail, ensuring timely and accurate responses.
  • Document Preparation: Prepare and format reports, memos, presentations, and other documents required by the executive team.
  • Communication Facilitation: Act as a point of contact between the executive team and internal/external stakeholders to ensure smooth information flow.
5. Office and General Administrative Duties
  • Office Management: Oversee office supplies and resources, ensuring the Executive Office remains well-stocked and organized.
  • Follow-up: Ensure that all tasks, requests, and projects are followed up on and completed within the required timelines.
  • Additional Duties: Perform other ad hoc tasks or special assignments as required by the executive team.

Experience:

At least 15 years of experience in welfare management, human resources, or a similar role, ideally with a focus on migrant workers.

Skills and Competencies:

  • Strong written and verbal communication skills.
  • Ability to manage multiple cases and complaints efficiently and in a timely manner.
  • Knowledge of labor laws, particularly those related to migrant workers.
  • Conflict resolution skills and the ability to mediate disputes.
  • Proactive approach to problem-solving and case management.

Personal Attributes:

  • Compassionate, empathetic, and committed to advocating for the welfare of workers.
  • Professional and diplomatic in dealing with sensitive issues.
  • Strong attention to detail and organizational skills.
  • Ability to work independently and as part of a team.
Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

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