Project Construction Coordinator
5 days ago
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Connecting Top Talent with Leading Companies in Creatives, Customer Service, Financial, and EcommerceThe client is a privately owned, Sydney-based commercial construction company completing projects across New South Wales, with offices also located in Newcastle and Wollongong. Specializing in education, corporate, retail, aged care/retirement living, and government projects, the client manages developments with budgets of up to $10 million.
JOB DETAILSThe Bid Coordinator will lead the tendering process and support marketing initiatives by ensuring the preparation, submission, and management of bids align with industry standards and company objectives.
Responsibilities- Facilitate and lead weekly and monthly team meetings to foster collaboration and progress.
- Identify and implement process improvements to enhance internal efficiency.
- Manage and maintain internal database systems and registers.
- Coordinate, prepare, and submit RFTs, RFQs, and panel applications, ensuring deadlines and compliance are met.
- Develop and maintain a library of templates and procurement processes.
- Proactively identify and pursue tender opportunities while managing active tenders.
- Represent the organisation at industry briefings, forums, and debrief sessions.
- Maintain up-to-date knowledge of industry standards, regulations, and protocols.
- Ensure all processes comply with WHS, Quality, and Environmental requirements.
- Oversee the tender register to ensure accurate tracking and reporting.
- Manage extensive diary scheduling to support organisational operations.
- Evaluate subcontractor quotations for cost-effectiveness and compliance.
- Cultivate and maintain strong business relationships with clients and stakeholders.
- Manage the internal library and contractors' database for streamlined operations.
- Review contract documents to ensure compliance with regulatory and organisational standards.
- Prepare and submit daily reports to provide operational insights and updates.
- 3+ years of construction bid coordination and tendering experience.
- Proven track record with a leading contractor, demonstrating career longevity.
- Exceptional organisational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in tendering and project management software.
- Solid understanding of WHS, Quality, and Environmental compliance.
- Experience managing end-to-end bid coordination and marketing functions.
- A proactive approach to identifying opportunities and process enhancements.
- Strong ability to build and sustain effective business relationships.
Associate
Employment TypeFull-time
Job FunctionEngineering, Administrative, and Project Management
IndustriesOutsourcing and Offshoring Consulting, Construction, and Engineering Services
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