Executive Assistant

2 weeks ago

Makati City, National Capital Region, Philippines VE Pharma Full time

VE Pharma Makati, National Capital Region, Philippines

The Executive Assistant to the Country Manager provides high-level administrative support to ensure the efficient and effective functioning of the Country Manager's office. This role involves managing schedules, communications, and various administrative tasks to support the Country Manager in achieving their goals.

Key Responsibilities:

  1. Prepare reports, presentations, and other documents as required.
  2. Maintain accurate and confidential records of meetings, decisions, and other important information.
  3. Coordinate with other departments and external partners to ensure smooth operations. Ensure adherence to company policies and procedures.
  4. Assist in the preparation of budgets, expense reports, and financial documentation.
  5. Provide support during meetings and conferences, including notetaking and follow-up actions.
  6. Manage the Country Manager's calendar, including scheduling meetings, appointments, and travel arrangements.
  7. Act as a point of contact for internal and external stakeholders.

Qualifications:

  1. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  2. Ability to handle confidential information with discretion.
  3. Detail-oriented with a high level of accuracy and attention to detail.
  4. Ability to work independently and as part of a team.
  5. Strong communication and interpersonal skills.
  6. Excellent organizational and time management skills.
  7. Proven experience as an Executive Assistant or similar role.

Education:

Bachelor's degree in Business Administration, Management, or a related field.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Pharmaceutical Manufacturing

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