Supplier Network Administrator

4 days ago

Manila, National Capital Region, Philippines IBEX Global Solutions (Philippines) Inc. Full time

How you'll make a difference:

We seek a friendly, detail-oriented individual to accurately and efficiently perform core administrative and support functions for our Supplier team. The goal of the Supplier Network Administrator is to ensure timely bill reconciliation and cost effective purchasing in order to maintain healthy and mutually beneficial relationships with our external business partners. You will report to the Director of Supplier Network and collaborate with the Supplier Network Program Manager as well as the Finance & Legal Team.

What you'll do:

  • Monthly financial reconciliation of all Supplier bills (invoices and credits)
  • Daily EDI mapping and discrepancy resolution
  • Weekly price list retrieval, compilation and distribution
  • Prepare monthly financial reports
  • Trouble-shooting support for Logistics Team
  • Manage and track historical costs

As the Supplier Network Administrator you will be responsible for the timely and accurate monthly reconciliation of Supplier statements. You will need to ensure that all invoices and credits are properly matched and recorded as paid/received. This is a time sensitive responsibility and must be completed by the established monthly deadline. In addition, you will be expected to address all outstanding invoices and pursue all open credits. You will monitor the merchandise return process, and must ensure that aging credits are kept to a minimum. You will work with the Supplier Network Team as well as the Logistics team leaders to identify opportunities to improve the Return Authorization and Credit process and resolve outstanding items in a timely manner.

You will support the smooth and efficient flow of orders by assisting with trouble-shooting order processing and shipping issues. You will escalate these issues as needed to the Supplier Coordinator and collaborate with Logistics and Operational Technical teams to help minimize delays while maximizing savings.

You will maintain and help improve essential documentation regarding product pricing in the Supplier Network. These materials empower team members to make well-informed decisions, help ensure the successful completion of orders while achieving targeted profitability. Materials include critical financial items such as weekly product pricing, and purchase/rebate tracking.

How you'll be measured:

The key measures of success for this position will be:

  • Accuracy and timeliness of completed Supplier monthly statements
  • Percentage of open aging credits due from Suppliers
  • Quality, accuracy and timeliness of reports
  • Supplier accuracy with Custom Ink

What we're looking for:

This role involves working independently as well as with internal team members and external business partners to achieve our goal of customer satisfaction as well as being good business partners. Accordingly, the ideal candidate will be strong in the following areas:

  • Proficient with Excel (vlookups, pivot tables)
  • Exceptional attention to detail and ability to identify anomalies
  • Professionalism in communicating, negotiating and resolving problems with outside parties
  • Ability to work independently, prioritize tasks and meet established deadlines
  • Accounts Payable experience is ideal
  • Positive, results-oriented attitude
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