Executive Assistant

2 weeks ago

Manila, National Capital Region, Philippines RippedBoxStation Full time

Position: Executive Assistant
Number of hours: 20 hours/week
Schedule: PDT

Tasks required:

  • Create and manage various documents, including newsletters, reports, write-ups, and other content. Storing the content in the appropriate Bubbl folder.

  • Create Bubbl listings as required, with top copy writing and including finding properties and calculating pricing based on Bubbl's pricing calculator.

  • Write compelling content for newsletters, social media, and other marketing material in the Bubbl brand voice and in coherence with Bubbl's brand strategy and messaging pillars.

  • Assist and manage client requests, ensuring efficient communication and task completion using Slack and email.

  • Proactively manage and anticipate the needs of the team and clients using Slack, email, and WhatsApp if needed.

  • Manage social media accounts including setting up posting if needed and monitoring and commenting on engaged users as needed. (basic experience required).

  • Provide typical EA support such as calendar management, meeting coordination, and task tracking.

  • Ensure all tasks and projects are completed on time by prioritizing daily responsibilities.

  • Handle emails, messages, and other communications in a timely and professional manner.

  • Manage Bubbl's affiliate program platform Impact, making recommendations on partners.

  • Utilize tools like Asana to track progress on ongoing projects, ensuring that deadlines are met.

  • Research as needed for content creation, business development, or specific client projects.

  • Assist with organizing team meetings, preparing agendas, taking notes, and following up on action items.

  • Prepare reports and presentations for the team and clients as needed.

  • Set up email marketing in platforms like Brevo and Apollo, and write marketing emails like newsletters.

  • Other tasks as assigned.

Requirements:

  • Proven experience as an Executive Assistant or in a similar administrative role.

  • Strong organizational and communication skills.

  • Ability to manage multiple tasks simultaneously.

  • Experience with social media management, copywriting, and client interactions.

  • A portfolio showcasing writing samples (newsletters, write-ups, etc.).

  • Ability to adapt quickly to changing instructions and needs.

  • Availability to work on holidays (TBD).

  • Strong copywriting skills in the Bubbl brand voice that has been provided to you are a non-negotiable requirement.

  • A background in marketing is a plus but not required.

  • Tools Required: Slack, Asana, Impact.io, Google Docs, Impact.

  • University educated or student.

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