Finance & Bookkeeping Specialist

4 weeks ago

Manila, National Capital Region, Philippines HireArchi Full time

Employer: Accounting Firm based in California

Work Setup: Remote

Working Schedule: Monday Friday, 8:00 AM 5:00 PM PST

Salary: 1,100 1,300 USD Monthly

Benefits:

  • 13th Month Pay
  • HMO & Govt. Contribution Allowance on top of the salary (After a 90-day probationary period)
  • Personal Time Off (After a 90-day probationary period)

Client Summary:

The company is a boutique, fee-only fiduciary wealth management and full-service accounting firm based in Studio City, California. The company specializes in providing comprehensive financial services tailored to individuals and businesses, with a particular focus on healthcare professionals such as doctors and medical practitioners .

About the Role:

We are seeking a detail-oriented and proactive Finance & Bookkeeping Assistant to join our remote team. This role will be responsible for maintaining the integrity of our financial records across multiple QuickBooks Online accounts, preparing accurate financial reports, reconciling bank transactions, and supporting operational finance tasks.

The ideal candidate should be highly organized, tech-savvy, and comfortable working with digital tools like QuickBooks, Google Sheets, and Google Drive.

Key Responsibilities:

Bookkeeping & Accounting:

  • Maintain and update financial records across multiple QuickBooks Online accounts
  • Use external data sources (e.g., payment platforms, bank statements) to accurately match payments to outstanding invoices
  • Perform bank reconciliations and assist in month-end and year-end financial closing processes
  • Run and review budget vs actual financial reports and flag discrepancies

Reporting & Data Management:

  • Prepare custom financial reports and dashboards using Google Sheets, including reports on revenue, expenses, cash flow, and other operational metrics
  • Develop and track Key Performance Indicators (KPIs) to support business decision-making
  • Organize, save, and manage financial and operational documents in Google Drive, ensuring a clear and accessible digital filing system

Process & Systems Support:

  • Assist in maintaining consistency and accuracy in financial records and operational reporting
  • Support finance process improvements and documentation initiatives as needed

Qualifications:

  • At least 3 years of experience in bookkeeping, accounting, or finance operations
  • Proficient in QuickBooks Online handling multiple company accounts is a strong advantage
  • Highly skilled in Google Sheets, including formulas, pivot tables, and data analysis
  • Strong attention to detail and excellent organizational skills
  • Familiarity with preparing bank reconciliations and financial reports
  • Ability to manage and prioritize multiple tasks while meeting deadlines
  • Comfortable working independently in a remote environment

Preferred Qualifications:

  • Experience preparing financial KPI reports
  • Familiarity with financial reporting for international businesses
  • Experience using project management or workflow tools (e.g., Zoho CRM and Google Workspace)
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