Finance Officer
3 weeks ago
Job Summary:
We are looking for a diligent and detail-oriented Finance Officer to join RST LAW OFFICES. The Finance Officer will oversee and manage the firm's financial operations, ensuring compliance with accounting principles (eg. BIR), accurate financial reporting, and effective management of funds. This role is key to supporting the firm's financial health and aiding in strategic decision-making.
Responsibilities:
- Client Correspondence
- Preparing Letter of Engagements (LOEs) and Letter of Retainer Agreement (LRAs)
- Sending out LOEs and other related documents to the Clients
- Communication with Clients regarding LOEs
- Management of the Firm's Finances
- Prepare and maintain accurate financial records, including ledgers, balance sheets, and cash flow statements
- Track Firm's Income or payable and preparation of Monthly Financial Summary
- Issuance of Official Receipts
- Tracking of Firm's Expenses
- Tracking of Firm's advances to clients and deducting the same from the Miscellaneous Fee Deposit (MFD) of the Client or requesting for reimbursement
- Preparation and timely issuance of Invoices and ensure timely and complete collection of all receivables
- Manage the firm's bank accounts and handle all banking transactions
- Preparation of Vouchers for the Firm's Expenses (Eg. Office Utility Expenses, Monthly Rent, Government Taxes, and all other authorized expenses of the firm)
- Preparation of Checks
- Collation and keeping of all financial documents
- Preparation and Monitoring of Petty Cash Fund and Deposits
- Preparation of PCF Reports
- Monitoring and accounting of Miscellaneous Fee Deposits (MFDs)
- Payroll Administration
- Process Payroll
- Preparation of Vouchers for timely distribution of salary and government Contributions
- Preparation of Payslips
- Compliance and Reporting
- Preparation and Filing of Tax Returns with the Bureau of Internal Revenue (BIR)
- Coordination with the Firm's Accountant for the filing of the Annual Income Tax Return (ITR) and Audited Financial Statements (AFS)
- All other financial related tasks that may be assigned by the Firm
Qualifications:
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field
- Best if with minimum of 1-2 years of experience in finance or accounting, preferably in a law firm or professional services environment
- Excellent organizational skills and attention to detail
- Strong analytical and problem-solving abilities
- Ability to communicate financial information clearly and concisely to non-financial staff
- Knowledge of legal billing and trust accounting practices is a plus
- CPA or similar certification is a plus but not required
Personal Attributes:
- Strong work ethic, self-motivated, and able to work independently
- Ability to maintain confidentiality and handle sensitive financial data
- Strong communication skills and the ability to work effectively with a variety of individuals within the firm
- Honest and humble
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