Operations Finance Supervisor

DUTIES AND RESPONSIBILITIES:

• Revenue and Cost Management
• Take the lead in developing a process to ensure that all sources of revenue and cost data provide the information in a timely and accurate manner.

1. Revenue and Cost Management

• Ensure that a Daily Revenue and Cost Tracker is in place which is discussed on a daily basis using Leaders Standard Work (LSW) method.
• Take the lead in developing a process to ensure that all sources of revenue and cost data provide the information in a timely and accurate manner.

2. P & L Analysis

• Lead Daily Analysis of P&L together with the BU Head (e.g TMS Buy & Sell, DCS/VAS Variable Rev. & Cost, etc.) focusing on causal drivers in case of variances in actual Revenue, Cost, or Contribution Margin vs. budget as well as developing action plans to bridge the gap end ensure improvements that will lead to target achievement.
• Conduct regular review of item 2a's output and ensure Business Unit Head is supporting the actions to ensure target achievement.
• Take charge of the month-end Division P&L review with Division/Service Type Head, Ops Managers concerned and with Corp. FNA.

3. Revenue and Cost Accruals

• Ensure timely and accurate submission of Revenue and Cost Accruals to corporate finance complete with proper supporting details (eg. volume, rates, period covered and other related schedules and support) per agreed Standard Operating Procedures (SOP).
• Ensure all Revenue Accruals are billed in thirty (30) days from date of accrual.
• Ensure all Cost Accruals are properly monitored in relation to supplier billings and that proper follow-ups are made with suppliers who encounter delays in providing their billings on time.
• Ensure monthly clean-up of Revenue and Cost accruals are made through accurate reversals or re-accruals, and that any deviations in terms of timeliness and accuracy in accruals are properly supported by a causal driver and root cause analysis as well as action plans to address them.

4. Principal/AR Billing Invoice Processing

• Ensure Principal Billings are processed in a timely and accurate manner that will allow LF to collect payment according to the contract payment terms with respect to the date when service was rendered.
• Ensure Principal timely collection of AR and no overdue > 60 days for the Division and have a regular Customers SOA Recon, at least on a quarterly basis.
• Work with operations in ensuring that all data sources required to complete the Principal Billing is submitting the information in a timely and accurate manner.
• Supervise the generation of Billing Invoices to Customers and encoding in E1; Ensure timeliness, accuracy, with proper schedules and supporting docs, and with BU Heads sign-off; Submit original copies and signed Transmittal form to Corporate Finance on a weekly basis.

5. Supplier/AP Billing Invoice Processing

• Ensure Supplier Billings are provided by the supplier in a timely and accurate manner through the implementation of LF's Billing Summary coming from the Business Unit's Daily Cost Tracker. The Billing Summary will contain the amount to be invoiced by the supplier to help ensure timely and accurate submission.
• Ensure completion of Supplier Billings for a service month and implement a quit claim per supplier per service month.
• Ensure Cost Accruals are reconciled against tha actual billings received from the supplier.
• Ensure Supplier Billings are processed and paid on time according to the supplier's invoice payment terms.
• Supervise the AP Voucher Processing for Vendors and encoding in E1; Ensure timeliness and accuracy, with proper supporting docs/schedules, and with BU Heads sign-off; Submit original copies and signed AP Voucher summary to Corp. FNA on a weekly basis.

6. Timely and Accurate Financial Reporting

• Ensure timely and accurate generation of all required Financial Reports to be submitted to Corporate Finance.
• Produce presentation materials that will allow the Business Unit to properly discuss its Financial Performance in relation to the Financial reports including causal drivers and root cause analysis as well as action plans to improve performance.

7. Financial Leakage Prevention

• Work with Business Unit heads in putting in place mechanisms to monitor leading operational KPIs to prevent financial leakage.
• Monitor Inventory Records Accuracy (IRA) and work with operations in validating Cycle/Wall-to-Wall Count Results as well as helping fast-track the reconciliations conducted. Conduct surprise counts as needed to validate results and reconciliation. Communicate the potential charges and actual charges to Corporate Finance as it happens.
• Monitor Proof-of-Delivery (POD) Performance to ensure that all delivery issues such as short-deliveries, damages, delivery rejections are properly acted upon in a timely and accurate manner before turning into a principal payment deduction. Work closely with Business Unit head to ensure that all POD issues have a final disposition with ZERO exposure for LF.
• Monitor Business Unit Product Damages and ensure that there is a proper disposition for each product damage incident in terms of accountability. Work closely with Business Unit head to ensure product damages are discussed daily with causal drivers identified and actions in place to prevent such incidents.
• Monitor all Principal Payment Deductions and ensure that these are promptly reconciled, disputed, and reversed the soonest. Pro-actively manage deductions by working with the departments responsible for causing the financial leakages in monitoring their leading KPI's to ensure that they are acted upon.

8. Operations Excellence - Leaders Standard Work (LSW) Application

• Apply LSW in managing the day-to-day Financial KPI's being monitored and work with the business unit head to ensure that there is proper collaboration across the different departments to ensure that the proper causal driver and root cause analysis is applied as well as proper action planning.
• Support Business Unit on the Ops Excellence and Productivity and Process Improvements (Project Everest - on Cash Flow, Revenue and Cost Optimization).

9. Financial KPI Monitoring

• Ensure that Financial KPI Measurements are in place and that there is a proper monitoring of the leading and lagging KPIs and together with the Business Unit Head, develop actions to ensure target achievement --> Inventory Records Accuracy, Proof-of-Delivery, Revenue and Cost Accrual , as well as Principal Billing and Supplier Billing.

10. Other Finance Administrative Tasks

• Assist Corp. FNA in the Petty cash / Revolving Fund regular cash count and audit of the custodians, within the Division.
• Assist Corp FNA and Procurement Team in the fixed asset regular count and e-tagging, within the Division.
• Assist in creating, improving the billing SOPs and other work instructions.

QUALIFICATIONS:

• Graduate of any University/College Degree
• At least one (3) year experience related to Warehouse, Manufacturing and Logistics, Quality Management Function.
• Knowledge on International Standards and practices such as ISO 9001, OHSAS 18001, GDP/GWP, HACCP, HAS
• Auditing skills, Leadership and Supervisory, Facilitation and Training Skills
• Knowledge on Logistics operations process and procedures (Inbound, Warehouse/Storage to Outbound)
• Knowledge on SAP / WMS
• General Knowledge on Legal and Statutory Regulatory requirements
• General knowledge on best practices such as CaPa, QC Tools, IE Tools, etc.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law.

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