Executive Secretary
4 days ago
Executive Secretary (Legal) Job Description:
Our law firm is seeking a professional executive secretary to oversee a range of administrative and secretarial tasks. As the executive secretary, your principal goal is to support the managing partner and attorneys by performing a range of clerical duties including researching case information, scheduling meetings, and filing of personal and legal documents for the Managing Partner and the law office.
In addition to being an excellent written and verbal communicator, the ideal candidate will be polite and dedicated, preferably with in-depth knowledge of legal procedures and terminology and should demonstrate professionalism at all times.
Responsibilities:
- Provide administrative and clerical support to the managing partner and one or more lawyers at the firm.
- Edit and proofread all official communications and legal documents.
- Maintain attorney calendar by scheduling conferences, depositions, and meetings and provide timely reminders.
- Welcome clients and conduct initial screenings of new clients.
- Organize all legal documents and ensure they are updated.
- File various corporate and legal documents such as SEC documents, GIS, appeals, motions or petitions.
- Preserve an updated case record system.
- Maintain and update inventories of contact details.
- Ensure all court documents are in order and filed before deadlines.
- Answer emails and phone calls, and when necessary, redirect calls.
- Research and authenticate important case information.
- Prepare different legal documents including appeals, motions, and petitions.
Requirements:
- Preferably college graduate or legal secretary certification.
- A minimum of 5 years' experience in a similar role.
- Pleasing personality.
- Detail-oriented.
- In-depth knowledge of legal documents and terminology.
- Skilled with MS Office and ability to work with legal technology (court-filing computer systems, transcription software, dictaphone, etc.).
- Excellent time-management and organizational skills.
- Superior written and verbal communication skills.
- Ability to multitask and be comfortable dealing with a diverse pool of people.
- Knowledge of constitution, legal terminology, regulations, and court system.
- Ability to type with a speed of at least 50 wpm with high accuracy.
- Able to effectively prioritize and meet deadlines.
- Able to work as a team with attorneys and other colleagues.
Demonstrate a courteous and professional demeanor.
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