Accounting Officer/Supervisor

Overview

BASIC FUNCTION

Responsible for preparing and maintaining accurate and prompt financial statements, books of accounts and management reports which serve as basis for the monthly, quarterly and annual review and evaluation of company operations. Supervises and reviews work of more junior members of the team.

May be assigned to any of the following roles:

• General Accounting
  • Maintains original books of accounts and prepares financial reports.
  • Analyzes financial statement items with material changes or movements from previous year.
  • Prepares reliable and accurate cost reports of existing projects in coordination with Purchasing and A&E.
  • Handles fixed assets accounting and runs depreciation expense monthly in the system.
  • Prepares analysis reports to explain variances between actual and budgeted amounts for major expenses such as labor, utilities and R&M. Replies to concerns and queries of Operations.
  • Conducts regular review on Profit and Cost Center reports (P&L per property).
  • Checks and validates the Purchase Requisitions (PRs) to ensure charging to proper GL account and cost center.
  • Provides appropriate coaching, mentoring and motivation to team members.
  • Performs other related duties as assigned by the Accounting Manager/VP-Controllership.
• Property Accounting
  • Reviews analysis reports to explain variances between actual and budgeted amounts for major expenses such as labor, utilities and R&M. Replies to concerns and queries of Operations.
  • Reviews Profit and Cost Center reports (P&L per property).
  • Assists in the preparation of annual operating budgets by providing account analysis and statistical data.
  • Reviews monthly journal entries for accruals of major expense items and reclassifications of profit or cost centers.
  • Monitors recorded revenues of major contracts in terms of timeliness and accuracy in coordination with Billing.
  • Keeps track of the deposits paid by the tenants and coordinates with Leasing and Billing to validate correct amount to be refunded upon lease termination.
• Payables
  • Supervises the day-to-day transactions of company’s payables. Ensures that all payments are duly approved and supported by documents and/or contracts.
  • Verifies the accuracy of payment computations. Ensures charging to proper GL accounts and cost centers.
  • Observes timeliness of processing of payments based on existing policies and procedures.
  • Ensures correct recognition of VAT and withholding of taxes from payments.
  • Analyzes vendor balances including those non-moving. Recommends accounts to be written off.
  • Coordinates with Purchasing, A&E, and HRD for various concerns on POs, progress billings and agencies.
  • Certifies payroll and other related entries.
  • Checks and signs certifications of government contributions, AP vouchers, statements of account, and other schedules.
• Payroll
  • Reviews bi-monthly payroll of employees and recording of such prior to submission for approval.
  • Maintains employees’ loans in HRIS to effect valid deductions in the payroll register.
  • Processes loans and cash advances of employees as well as payments to service providers.
  • Reviews reconciliation between HRIS and books in terms of employees’ availed company loans.
  • Submits lists, maintains records, and pays remittances for the contributions and loans due to SSS, Pag-ibig and Philhealth.
  • Prepares and pays monthly withholding tax on compensation and annual alpha list due to BIR.
  • Reviews approved liquidation of employees’ cash advances to record expenses and close accountability in the books.
  • Verifies outstanding accountabilities and computes tax refund of retired and resigned employees and processes final pay.
  • Reviews certification of government contributions as requested by the employee prior to sign off.
• Tax
  • Prepares schedules, reconciles with books and files BIR remittances monthly, quarterly and annually.
  • Prepares schedule, verifies with supporting documents and files LGU remittances monthly, quarterly and annually.
  • Assists in providing schedules of actual taxes paid for annual audit.
  • Assists in providing reconciliations and schedules for BIR audit.
  • Prepares and pays annual Real Property Tax schedule. Coordinates with Land Documentation and Control Unit, Treasury, Liaison Officer and Controllership for updates on tax declarations.
  • Prepares and monitors amortization of prepaid city and realty taxes.
  • Complies monthly, quarterly and semi-annual reportorial requirements with BIR.
  • Exerts efforts in updating knowledge on taxes via attending seminars, regular visits to BIR website and others.
  • Recommends processes and methods to ensure continuous compliance to all tax regulations as well as to minimize possible tax exposures or implications.
  • Signs Creditable Withholding Tax Certificates for issuance to suppliers.
  • Supervises the proper filing of all filed tax returns and receipts.
  • Provides appropriate coaching, mentoring and motivation to team members.
  • Performs other related duties as assigned by the Accounting Manager/VP-Controllership.
• Other Duties
  • Provides appropriate coaching, mentoring and motivation to team members.
  • Performs other related duties as assigned by the Accounting Manager/Chief Accountant