Chief Of Staff

Executive Assistant

Posted 1 day ago

Job Description

Date Posted: 1 day ago

Location: Philippines

Position Role Type: Unspecified

Provides essential administrative and operational support to the General Manager, helping to keep priorities on track and ensuring effective communication across the organization. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment and can manage multiple priorities with discretion and efficiency.

Key Responsibilities

• Manage the General Manager's calendar, schedule meetings, organize travel arrangements, and handle day-to-day administrative tasks to ensure smooth operations.
• Prepare agendas, take meeting notes, and follow up on action items from leadership and team meetings.
• Support the drafting and coordination of internal communications such as announcements, updates, and team messages on behalf of the General Manager.
• Assist in tracking progress on departmental projects and initiatives by coordinating with internal teams and monitoring deadlines.
• Help prepare reports, presentations, and briefing materials for internal and external meetings.
• Act as a point of contact for the General Manager's office, helping to relay information between departments in a timely and organized manner.
• Maintain accurate files and records, manage confidential information securely, and support the day-to-day flow of information.
• Manage documentation and records related to visas, work permits, and relocation packages in alignment with local regulations and internal policies working closely with the Global Mobility team.
• Assist in identifying minor issues or blockers and escalate appropriately to ensure timely resolution and progress.

Qualifications & Experience

• 4 years of experience in an administrative, coordinator, or assistant role, preferably supporting senior leaders or teams.
• Strong organizational and time-management skills; able to manage multiple tasks and priorities.
• Clear and professional written and verbal communication skills.
• Comfortable using tools like Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and calendar/email platforms.
• High level of integrity, discretion, and professionalism in handling confidential information.
• Graduate of any 4-year Bachelor's degree

EEO Statement: RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.

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Job Type: Full-time, Permanent, OJT (On the job training), Fresh graduate

Salary: From Php13,000.00 per month

Ability to commute/relocate:

• Tanauan City A: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Posted 1 day ago

Job Description

Job Summary

The Executive Secretary provides high-level administrative and organizational support to the executive office, ensuring the smooth and efficient management of executive schedules, communications, and confidential matters. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to work proactively in a fast-paced environment.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with integrity and discretion.
• Serve as the primary point of contact between the executive and internal/external communications, and respond or redirect as appropriate.
• Organize and maintain filing systems (physical and digital).
• Coordinate and prepare for board meetings, including agenda preparation, document distribution, and minute-taking.
• Track deadlines, follow up on action items, and ensure timely completion of tasks.
• Support the executive with personal administrative tasks as required.

Job Requirements

• Graduate of business administration or any related course is a plus.
• Strong skills in Microsoft Office (Excel, Word, PowerPoint).
• Ability to work under pressure and meet deadlines.
• Willingness to travel or work onsite, depending on company policy.

Job Types: Full-time, Permanent, OJT (On the job training), Fresh graduate

Pay: From Php13,000.00 per month

Ability to commute/relocate:

• Tanauan City A: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Posted 1 day ago

Job Description

Job Summary

The Executive Secretary provides high-level administrative and organizational support to the executive office, ensuring the smooth and efficient management of executive schedules, communications, and confidential matters. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to work proactively in a fast-paced environment.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare, proofread, and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with integrity and discretion.
• Serve as the primary point of contact between the executive and internal/external communications, and respond or redirect as appropriate.
• Organize and maintain filing systems (physical and digital).
• Coordinate and prepare for board meetings, including agenda preparation, document distribution, and minute-taking.
• Track deadlines, follow up on action items, and ensure timely completion of tasks.
• Support the executive with personal administrative tasks as required.

Job Requirements

• Graduate of business administration or any related course is a plus.
• Strong skills in Microsoft Office (Excel, Word, PowerPoint).
• Ability to work under pressure and meet deadlines.
• Willingness to travel or work onsite, depending on company policy.

Job Types: Full-time, Permanent, OJT (On the job training), Fresh graduate

Pay: From Php13,000.00 per month

• Company events

Ability to commute/relocate:

• Tanauan City A: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

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