Accounts Payable Specialist

5 days ago

Mandaluyong, Philippines 1840&Co Full time

Job Title: Accounts Payable Specialist (Retail) Work Arrangement: Fully Remote Target Start Date: November 10, 2025 Work Schedule: Full-time (40 hours per week) / Graveyard Shift About the Role The Accounts Payable Specialist (Retail) is responsible for managing the end-to-end accounts payable process for a retail business. This includes invoice processing, validation of purchase orders and units of measure, ensuring proper routing and approval workflows, and supporting month-end closing activities. The role requires a strong attention to detail, familiarity with retail operations, and the ability to work efficiently in a fast-paced environment. Key Responsibilities Process vendor invoices accurately and timely, ensuring compliance with company policies and approval workflows. Match purchase orders, receipts, and invoices (three-way matching) with attention to units of measure and pricing accuracy. Ensure proper routing for invoice approvals and resolve any discrepancies with internal departments or vendors. Maintain accurate records of all payable transactions in the accounting system. Prepare weekly or biweekly payment runs and support cash flow forecasting. Assist in reconciling accounts payable to the general ledger. Support month-end and year-end closing processes, including accruals and reporting. Collaborate with procurement, logistics, and inventory teams to ensure proper documentation and process alignment. Respond to vendor inquiries and maintain positive vendor relationships. Recommend process improvements to streamline accounts payable operations. Qualifications Bachelor’s degree in Accounting, Finance, or related field preferred. 2+ years of accounts payable experience, ideally in the retail or FMCG industry. Strong understanding of units of measure and invoice approval workflows. Experience with accounting or ERP systems (e.g., NetSuite, SAP, QuickBooks, Xero). Proficiency in Microsoft Excel and other Microsoft Office applications. High attention to detail and accuracy; strong organizational skills. Excellent communication skills, both written and verbal. Ability to work independently with minimal supervision. Comfortable working on a graveyard schedule. Must be readily available to start. #J-18808-Ljbffr

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