Executive Assistant

1 week ago

Manila, Philippines TEEMA Solutions Group Full time

Overview: We are seeking a proactive and highly organized Executive Assistant to support our CEO with administrative, research, and creative tasks. This role requires a balance of technical competence, attention to detail, and the ability to work independently in a fast-paced environment. The ideal candidate is a strong communicator, capable of managing multiple tasks with professionalism and discretion. Key Responsibilities: Calendar Management Maintain and organize the CEO's calendar to ensure efficient time management and scheduling. Email Management Manage email inboxes by sorting messages, organizing folders, and flagging high-priority items. Payment Coordination Assist in processing vendor payments accurately and on time, maintaining records for reference. Meeting Support Join Zoom meetings to take minutes, identify action items, and help prepare presentations when needed. Research & Analysis Conduct research on political trends, market developments, and other relevant topics to support informed decision-making. Data Entry & Process Documentation Accurately input data and develop internal guides and checklists to improve operational workflows. Tech & Software Use Leverage tools like Google Docs, Sheets, Slides, and Drive, along with project management platforms, to support team productivity. Social Media Assistance Edit short-form videos and image content (approx. twice per week) for business and personal social media accounts. Qualifications: Experience & Technical Skills 3+ years of experience in executive assistance or administrative support roles Proficient with Google Workspace (Docs, Sheets, Slides, Drive) Comfortable using Zoom, Google Meet, and project management tools Experience with video editing tools such as Canva and CapCut Strong email management and data entry skills Personal Attributes Exceptionally organized and detail-oriented Professional, trustworthy, and discreet Excellent written and verbal communication skills Able to turn meeting discussions into clear, actionable steps Creative and resourceful, especially with social media Self-starter with strong initiative and time management skills #J-18808-Ljbffr

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