Executive Assistant

Job Description

Employee Recognition and Rewards

Incentives

Insurance Health & Wellness

Health Insurance

Others

Profit Sharing

Retirement Plan

Professional Development

Work-Life Balance

Flexible Hours

Job Description

Execution-focused Executive Assistant driving structure, efficiency, and seamless operations in a fast-paced medical environment.

Job Overview

We are seeking a highly organised and execution-driven Executive Assistant to support a busy medical environment during a period of rapid growth. This role is heavily administrative, with a strong focus on structure, organisation, and ensuring smooth day-to-day operations. The ideal candidate can process information quickly, execute tasks with minimal supervision, and deliver results without unnecessary back-and-forth. This position is best suited for someone who is direct, efficient, and thrives in a task-focused environment.

Key Responsibilities

• Manage and organise large volumes of administrative work across the clinic
• File, retrieve, and maintain accurate records and documentation
• Ensure clarity and structure across all administrative processes
• Manage calendars, scheduling, and appointment coordination
• Handle inbox management and email communication
• Support phone-based tasks using VOIP systems such as RingCentral or similar
• Assist with general personal assistant duties for leadership
• Maintain organisation across Google Drive, files, and shared systems
• Support day-to-day operations with a strong focus on execution and follow-through

Requirements

Qualifications

• Strong experience in administrative or Executive Assistant roles
• High level of organisation, accuracy, and attention to detail
• Ability to concentrate for extended periods on admin-heavy tasks
• Confident in managing filing systems, data, and document organisation
• Ability to take instructions and deliver outcomes without excessive clarification
• 5+ years of experience in an Executive Assistant or operational management role, ideally supporting Australian C‑Suites

Technical Skills

• Proficient in Google Workspace, including:
• Google Drive
• Google Sheets
• Gmail
• Google Calendar
• Comfortable managing shared files, folders, and structured documentation

Communication Style

• Extremely clear and direct communicator
• Able to receive and relay information accurately without distortion
• Professional and efficient in communication
• Not reliant on small talk; focused on clarity and delivery

Medical Experience

• Previous experience in a medical or clinic environment is preferred but not essential
• Exposure to medical software is advantageous (ideally Shexie)
• Understanding of structured, process-driven environments is beneficial

Work Style

• Highly task-focused and execution-driven
• Comfortable in a fast-paced and growing business
• Able to work independently and stay organised without supervision
• Strong sense of ownership over tasks and outcomes

Why Join Us?

• Healthy, supportive, and conducive work environment (Great Place to Work Certified for three consecutive years)
• Work with an innovative company delivering cutting-edge solutions across multiple industries
• Lead a team in a fast-paced, high-growth environment
• Competitive salary with opportunities for career advancement
• Collaborative, forward-thinking work culture
• 21 leave credits plus all client-based holidays
• HMO coverage with dependent benefits
• Exposure to world-class leadership from both local and international supervisors

Ready to take your sales career to the next level? Apply now

If your job position involves working overseas, please stay vigilant and keep all communication within the Bossjob platform to avoid potential scams.

Your safety is our priority. Be cautious if an employer has any of the following behaviors, and report them immediately through the platform.

• Requests your ID or personal documents unnecessarily
• Asks for money, deposits, guarantees, or property during the hiring process
• Pressures you to invest or raise funds
• Collects illicit benefits. Engages in any other illegal or suspicious activity
• Redirects you outside the platform to other websites or group chats not related to the company or role you’re applying for

Tips

Some of