Bookkeeper

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About the Client

Beauty Industry Pioneer – Creator of an iconic product that completely transformed everyday makeup application.

Global Reach – $19M+ in revenue, 120+ team members, and products loved by customers worldwide.

Sustainability Focused – Leading the way with eco-conscious, plant-based product innovations.

Close-Knit Team – A resilient group that values collaboration, honesty, and trust.

People-First Culture – Supportive, down-to-earth, and genuinely invested in one another’s success.

Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.

Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.

Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.

️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.

An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

️ Key Responsibilities of the Bookkeeper

Why Are They Hiring a Bookkeeper?

Our client is hiring a Bookkeeper to keep their financial operations running smoothly and efficiently. The Bookkeeper’s mission is to keep accounts payable and receivable on point so leadership can focus on strategy and growth. This is more than number-crunching—it’s about protecting trust, maintaining financial clarity, and supporting a strong brand legacy.

You’ll be a valued partner in the finance team, helping create stability, confidence, and transparency so the entire organization can thrive.

Qualifications:

• Accounting and Bookkeeping Experience – Proven background as an Accounting Specialist, Bookkeeper, A/R or A/P Specialist.
• Tech-Savvy – Skilled with accounting platforms and confident in Excel/Google Sheets. Experience in using NetSuite is a strong plus
• Detail-Oriented – Accuracy and precision are second nature to you.
• Strong Communicator – Clear, professional, and comfortable collaborating across teams.

Responsibilities of the Bookkeeper:

• Set up new vendors in the accounting system as needed
• Collect and manage W-9 forms to ensure compliance
• Reconcile vendor statements to verify account balances
• Safeguard confidential company and vendor information at all times
• Review all invoices for proper documentation and approval prior to payment
• Perform 3-way matching of invoice, purchase order, and packing slip (receiver) to confirm accuracy in quantity and cost
• Ensure proper GL coding and enter invoices into the system for payment
• Resolve discrepancies between purchase orders, invoices, and payments, documenting resolutions appropriately
• Confirm credits are applied for any outstanding memos
• Payments & Scheduling
• Maintain an accurate invoice payment schedule by recording due dates
• Track and manage all billings and payments to ensure accuracy and timeliness
• Communication & Support
• Collaborate with internal teams and management to support purchase-related processes
• Note: Direct vendor communication is handled by the Finance Manager.
• Payment Application & Deductions
• Accurately apply check, wire, and ACH payments to corresponding invoices
• Verify deductions, confirm proper coding, and enter credit memos as required
• Retrieve remittance advice from online portals when necessary (primarily ACH notifications)
• Reconciliation & Record-Keeping
• Perform regular account reconciliations to ensure accuracy
• Maintain organized and up-to-date accounts receivable records
• Investigate and resolve discrepancies, escalating issues when necessary
• Record and reconcile online sales and bank deposits.
• Monitoring & Reporting
• Review Accounts Receivable aging weekly, ensuring balances over 90 days remain below 5% of total AR
• Monitor unapplied payments weekly, ensuring no items remain unresolved for more than two weeks
• Prepare and send customer account statements as needed

Want to Know More About the Client?

Our client is a globally recognized beauty brand that redefined makeup application, transforming everyday routines into professional-quality results. Founded in 2003 by a renowned Hollywood makeup artist, the company has since expanded into cleansers, foundations, primers, and eco-friendly innovations. With $19M in revenue and a loyal following, they continue to innovate in beauty tools and products that deliver flawless results with ease. Beyond products, they’re committed to sustainability, integrity, and empowering people to achieve professional-quality beauty at home.

Joining their team means becoming part of a passionate, resilient group that values creativity, collaboration, and excellence.

Culture and Core Values:

This team thrives on trust, collaboration, and shared resilience. They’ve weathered challenges together and remain committed to getting the job done with integrity and heart.

Here’s what matters most to them:

• Integrity Always – Do the right thing, even when no one is watching.
• Accountability Matters – Take ownership and deliver with excellence.
• Clear Communication – Speak up, listen, and keep things transparent.
• Urgency with Purpose – Act swiftly and decisively.
• Details Count – Precision and accuracy are non-negotiable.
• Stay Curious – Always dig deeper and seek better ways.

Together, this team blends professionalism with personality—bringing both fun and focus to their work.

What’s in it for you?

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• Fully Remote – Work from anywhere (aligned with EST hours).
• Growth Potential – Expand into advanced finance responsibilities.
• Supportive Culture – A close-knit team that values trust and collaboration.
• High-Impact Role – Directly support leadership and company stability.

Your next big opportunity starts here—ready to take the leap?

• Permanent work-from-home / remote set-up
• Great starting salary
• Growth opportunity
• Prizes and bonuses

Time

• Full-time; 8:30 AM – 5:00 PM EST
• This is a remote position so you can have the freedom to work from anywhere
• Attire - business casual when in meetings
• Professional setup (Pains me I actually need to write this down… )
• Clean background
• Good camera
• Good microphone
• Strong wifi
• NetSuite – Core accounting platform (experience preferred, but any strong accounting software background is acceptable).
• Paycom – Payroll service platform (nice-to-have)

Compensation

• Fixed Rate $9,600 - $14,400/yr

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Accounting/Auditing
• Industries Marketing Services and Consumer Services

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