Senior Coordinator, Accounts Payable

Job Description - Senior Coordinator, Accounts Payable UO)

Senior Coordinator, Accounts Payable

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It’s not just about our global network of offices and shared services centers; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work.

Our lawyers are globally minded, enterprising, collaborative, and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

Position Summary

White & Case Global Operations Center (Manila) LLP is seeking a Senior Coordinator, Accounts Payable. He or she will be responsible for receiving, processing, and performing compliance review of vendor invoices and expense reimbursements, ensuring compliance, proper coding, and timely payment. The role involves handling bank transfers, assisting with audits, resolving inquiries, training new hires, improving policies, and coordinating with the White & Case local offices.

Our Functional Area

The Global Finance team, led by the Firm’s CFO, Steve Wrede, comprises approximately 280 team members worldwide. Our core functions include billing and collecting Firm invoices, statutory accounting, creating management reports, processing payments, reimbursements, and managing payroll. We work seamlessly across our network of offices and countries, fostering a multicultural and supportive environment focused on mutual growth and success.

Duties and Responsibilities

1. Ensure vendor invoices and travel & entertainment expenses follow approval processes, are correctly coded, expensed timely, and paid according to terms.
2. Perform compliance reviews on travel & entertainment expenses, verifying documentation and approvals.
3. Process bank transfer requests, obtaining foreign currency as needed.
4. Assist with audits by preparing requested data for Tax and other Departments.
5. Research and resolve routine inquiries about account status, communicating discrepancies.
6. Coordinate with the Accounts Payable Team in Tampa and other local offices.
7. Assist in training new hires.
8. Document and improve accounts payable policies, procedures, and workflows.
9. Support process migration from local offices to Manila.
10. Allocate invoices and reimbursements among team members.
11. Review processed vendor invoices and reimbursements for quality.
12. Support process transition and documentation efforts.
13. Perform other duties as assigned.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Minimum of 3 years’ experience in accounts payable or accounting preferred.
• Experience in BPO/Shared Services is a plus.
• Strong academic record, curiosity, and creative thinking.
• Attention to detail.
• Good English communication skills, both written and oral.
• Proficient in Microsoft Office, especially Excel.
• Ability to work under pressure and tight deadlines.
• Self-motivated, proactive, and interpersonal skills.
• Willingness to rotate shifts and support weekends.
• Team player, flexible, enthusiastic.
• Good systems and database skills, including Word, Excel, PowerPoint, and CRM applications.

Location & Reporting

This role is based in Manila and reports to the Supervisor, Accounts Payable.

Expected workplace: Hybrid.

Job Posting

Posted on August 15, 2025, 7:42:44 AM.

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Note: The above is a general description and not exhaustive of all duties.