HR Virtual Assistant
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Job Overview:
Our growing U.S. courier company is putting its driver onboarding and payroll in the hands of a detail-oriented and dependable HR Payroll Coordinator. This is a part-time, remote role (20 hours per week) with a clear path to full-time as the team expands. You'll own the driver onboarding paperwork process from start to finish, run weekly payroll, and be the go-to contact for driver questions about pay and documents. Accuracy, clear communication, and discretion with sensitive information are essential. Join a team where your work directly keeps our drivers on the road and paid on time
Key Responsibilities:
- - Prepare and send driver onboarding packets and DocuSign envelopes to new hires.
- - Track outstanding documents and follow up with drivers so paperwork is finished on time.
- - Review completed paperwork for accuracy, completeness, and correct signatures.
- - Run weekly payroll accurately and on schedule.
- - Answer and resolve driver questions about pay, deductions, and paperwork by email and phone.
- - Keep driver records organized and up to date, and flag discrepancies or missing information to management.
- - Treat all personal and financial data with strict confidentiality.
Required Skills & Qualifications:
- - Previous experience in HR administration and payroll processing.
- - Clear, professional written and spoken English.
- - Strong attention to detail and the ability to catch errors before they turn into problems.
- - Comfortable using DocuSign and managing a busy email inbox.
- - Proven discretion with sensitive employee and financial information.
- - Strong organizational skills and the ability to meet weekly deadlines consistently.
Preferred Skills:
- - Experience supporting a U.S.-based company, ideally in logistics, courier, or transportation.
- - Familiarity with payroll platforms (e.g., Gusto, ADP, QuickBooks Payroll, Paychex).
- - Familiarity with U.S. onboarding documents (e.g., W-4, W-9, I-9, direct deposit forms).
- - Proficiency with Google Workspace or Microsoft Excel for tracking and reporting.
- - Availability to overlap with U.S. business hours.
Why Join Our Team?
We value reliability, accuracy, and people who own their work. As our HR Payroll Coordinator, you'll play a key part in onboarding our drivers smoothly and making sure they're paid correctly every week. Starting at 20 hours per week, this role offers a real chance to grow into a full-time position as the company scales.
If you're organized, discreet, and enjoy keeping important processes running smoothly, we'd love to hear from you
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