Administrative Staff
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About the role
The Administrative Staff performs a range of accounting, finance, and administrative tasks crucial for ensuring effective financial management for the branch. This role involves overseeing accounts receivable and payable, monitoring inventory, managing petty cash, monitoring expenses, preparing financial reports, assisting with audits, and supporting budgeting processes.
Key responsibilities
- Produce Statements of Accounts based on the Service Coordinator's Job Order Summary Report
- Contact clients for collections and coordinate collection dates with Service Coordinators for collection scheduling
- Arrange the distribution of billings and follow up on payments for collection
- Assist in generating Accounts Receivable Aging Reports
- Maintain accurate records and documents related to accounts receivables
- Prepare contract renewals for clients and assist in the preparation of new client contracts
- Monitor existing contracts for renewal and expiry notice
- Track daily supply usage and consumption, and log expenses for the branch
- Manage purchase orders (PO) for gasoline and request needed supplies and materials
- Prepare month-end financial reports and ensure BIR compliance and reporting for the branch
About you
- College graduate with a degree in Accounting or related field
- At least 1 year working experience in a similar capacity
- Experience in Budgeting Process and implementation
- Fair understanding of the entire business process
- Knowledge in Generally Accepted Accounting Principles (GAAP)
- Knowledge in basic bookkeeping and inventory accounting
- Proficient in MS Excel application
- Proficient in Data Entry and Analysis
- High attention to details
- Willing to travel on occasion
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