Executive Virtual Assistant
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Executive Virtual Assistant & Property Project Administrator
Act as the principal's trusted virtual executive assistant and property project administrator across multiple South Australian developments and investments. Take responsibility for delegated coordination, follow-ups, records and reporting so the principal can focus on negotiations, strategy and decisions.
Key responsibilities
Triage Outlook correspondence into urgent decisions, deadlines, routine requests and reference material
Draft administrative replies in the principal's style and send only within approved delegated authority
Manage meetings, reminders, preparation time and conflicts across projects and business commitments
Convert voice notes and meeting notes into task lists with owner, due date and next action
Maintain outstanding-response lists and chase consultants, contractors and agents professionally
Maintain one master project register with distinct project records for each development
Track works updates, consultant requests, quotations, inspections, approvals, clearances, titling and sales milestones
Maintain defects lists, variations records, correspondence logs and completion checklists
Maintain invoice registers by entity and project, including supplier, amount, due date, approval status and evidence
Prepare weekly payment-review and receivables lists; collate statements and documents for accountants and financiers
About you
Strong senior EA or property/construction project administration experience is essential
Australian property exposure is strongly preferred
Excellent English, professional follow-up skills, accurate Excel registers and structured reporting
Comfortable coordinating builders, engineers, agents, property managers and finance stakeholders
Proactive judgement, discretion, strong follow-through and ability to distinguish confirmed facts from assumptions
Proficient in Outlook, Word, Excel, PDF handling, secure shared folders and video meetings
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