Real Estate Transaction Coordinator

2 days ago

Philippines Wingman Group Full time

Overview

We are looking for a highly organised, detail-oriented, and proactive Transaction Coordinator to support our real estate operations. The ideal candidate will act as a central hub for client-agent communications, document processing, and marketing efforts, ensuring smooth and timely execution of every stage in the real estate transaction lifecycle. This role is suited for someone with a strong background in real estate support , excellent English communication skills, and experience handling cold calling and transaction coordination for the AU/NZ market.

Key Responsibilities
  • Serve as the first point of contact for buyer and seller inquiries via phone or email
  • Schedule meetings, inspections, and follow-ups between clients and agents, maintaining a well-coordinated calendar
  • Maintain and update transaction tracking systems throughout the property sales cycle
  • Draft, format, and proofread contracts, listing agreements, and other real estate documents
  • Ensure all transactions are compliant with relevant laws and industry regulations (including loans, escrow, licensing)
  • Assist in creating marketing materials such as flyers, brochures, posters, and digital ads to promote listings
  • Manage and update online property listings and social media channels (Facebook, LinkedIn, Instagram)
  • Support coordination of virtual tours, open houses, and digital promotional campaigns
Qualifications
  • At least 3 years of experience supporting US and UK Real Estate Markets
  • 1+ year of Real Estate Cold Calling experience (AU/NZ market preferred)
  • Proficient in CRM & transaction tools such as Trello, Monday.com, or similar platforms
  • C1-level English fluency (both written and verbal)
Preferred Attributes
  • Strong organizational, multitasking, and time management skills
  • High level of accuracy and attention to detail in document handling and data entry
  • Comfortable working independently in a remote setup with minimal supervision
  • Familiarity with real estate compliance requirements is a plus
Technical Requirements
  • Equipment is self-provided
  • USB Headset with Noise Cancellation feature
  • Working Webcam
  • Computer with at least 1.5 GHz processor and at least 8GB RAM
  • Main Internet Service Speed: at least 50 Mbps cable connection
  • Backup Internet Service Speed: at least 25 Mbps
  • Dual Monitor
  • Discretionary bonus - not a 13th month pay
  • Referral Bonus - 70 AUD per successful hire (1 month mark with the client)
  • Dedicated support person
  • Support from HR, Tax, and other specialties
  • 10 Paid Annual Leaves; 9 Paid Australian Holidays (ONLY regular employees); 1 Birthday Leave
  • Company Outing (For tenured employees; 6 months)
  • Paid Training
  • 100% Work-From-Home
  • BIR as you are a contractor (Required to submit any contributions required by the government)
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