Marketing Project Manager

Overview We are a creatively driven digital advertising agency specializing in performance marketing, social media, content creation, and digital strategy. We thrive on collaboration, curiosity, and delivering impactful results. We are seeking a seasoned Project Manager to join our Program Management Office (PMO), to partner with the Growth team on new/organic growth initiatives, as well as other high-priority initiatives across the organization. This role is ideal for someone who excels at bringing structure into a dynamic environment with competing priorities, driving execution, and aligning cross-functional teams within aggressive timelines. The position requires direct engagement with executive leadership; therefore, excellent communication and a solid understanding of standard project management operating procedures is required. Responsibilities Develop and manage workback plans with key milestones across strategy, creative, media, and production. Ensure all workstreams are aligned and progressing toward final submission or presentation. Facilitate collaboration across account, strategy, creative, media, production, analytics, HR and finance teams. Coordinate essential internal meetings and tasks, such as planning sessions, kickoffs, creative/media reviews, staffing discussions, team check-ins, and proof and studio coordination. Resource & Capacity Planning: assess team bandwidth and secure necessary resources, including freelancers or external partners; identify resourcing gaps and recommend solutions to ensure continuity; coordinate and communicate the staffing of shared resources to PMO; coordinate and schedule OT for Proofreading and Studio teams, as needed. Coordinate reviews and approvals with senior leadership and core team members; schedule and facilitate dry runs as needed to prepare executive presentations. Proactively identify risks such as timeline slippage and scope creep and escalate appropriately; troubleshoot blockers and maintain progress under tight deadlines. Ensure all client-facing materials are proofread, formatted, and presentation-ready; organize pitch rehearsals and support post-pitch debriefs and feedback loops. Capture learnings and contribute to refining pitch workflows, tools, and templates for future use; maintain meeting notes, creative files, timelines, staffing plans, and final submissions. Provide regular status updates to the VP, Program Management, and other executive stakeholders; support additional strategic initiatives across the organization as prioritized by key executive stakeholders following PMO standard operating procedures. Success in this role is measured by timely delivery of pitch materials, internal stakeholder satisfaction, process efficiency, and contribution to new business wins. We value proactive communication, accountability, and a collaborative mindset; offshore team members are fully integrated into our workflows and culture. Academic/Educational Requirements Bachelor’s degree in project management, marketing, communications, business, or a related field. At least 7 years of experience in project coordination, account management, or digital marketing. Required Skills 7+ years of project management experience, preferably in advertising, sales, marketing, or business development Familiarity with digital marketing concepts and platforms (e.g., creative, social media, paid media, SEO) Proven success managing complex, cross-functional projects with senior stakeholders Able to manage multiple projects in a fast-paced, deadline-driven environment with the ability to prioritize multiple projects with often competing priorities Strong organizational, analytical, and communication skills Experience working remotely and across time zones; must be available during PST hours Preferred Skills Comfortable with ambiguity and skilled at creating structure Strategic thinker with a bias for action Collaborative, proactive, and solutions-oriented Familiarity with Agile or Scrum methodologies Experience working in a creative agency or similar fast-paced environment Understanding of digital advertising channels, including paid social, display, search, and programmatic Familiarity with design production software and tools (e.g. Figma, InDesign) Exposure to photo/video shoots and content production Ability to analyze campaign performance data and contribute to reporting Experience with SmartSheet is a plus Experience with proofreading tools (e.g. Ziflow) Experience working with remote or distributed teams PMP or equivalent certification is a plus Experience managing RFPs or exposure to the business development lifecycle Work Schedule TBD, must be open to flexible and open to work during PST hours Work setup WFH Seniority level Executive Employment type Full-time Job function Marketing, Sales, and Business Development Industries Outsourcing and Offshoring Consulting #J-18808-Ljbffr