Management Services Associate, GS-6, Manila

Job Description

The World Food Programme is seeking a Management Services Associate to provide specialized support and coordinate the delivery of client-focused and value-for-money services pertaining to the Management Services portfolio.

KEY ACCOUNTABILITIES/RESPONSIBILITIES

• Coordinate administrative and technical support within the Management Services portfolio to ensure efficient and high-quality service delivery.
• Monitor resource needs within the designated area of responsibility and assist in identifying new requirements to enhance operational efficiency and cost-effectiveness of services.
• Collate and analyse data and prepare and/or consolidate reports to contribute to decision- making and efficient management of resources.
• Monitor and process actions related to procurement, finance, human resources, and other relevant areas, ensuring data is accurately and timely recorded and processed in corporate systems.
• Review and recommend improvements to procedures to contribute to continuous enhancement of services provided.
• Provide timely and accurate resolutions to complex queries to ensure efficient delivery of services.
• Utilise digital tools and technology applications to improve working practices and customer service, and effectively adopt new technologies that are introduced at the workplace.
• Participate in the preparation of inter-agency initiatives as part of UN Reform to achieve cost savings and enhancement of service quality.
• Liaise with other functions and third-party contractors to enable efficient service delivery.
• Provide advice and support to junior staff to ensure individual and team objectives are met in line with required standards.
• Provide training and guidance to staff to improve understanding of Management Services regulations, policies, procedures, processes, standards, and systems.
• Contribute to emergency preparedness and response by allocating resources, offering analytics, and providing services.
• Perform other related duties and responsibilities as required.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has demonstrated a sound understanding of WFP Management Services regulations, policies, procedures, processes, standards, and systems.
• Has experience in collating data and preparing reports pertaining to Management Services portfolio such as management of assets, facilities, fleet, travel, or similar areas.
• Has experience in coordinating the work of others and providing guidance and training.
• Has experience working with teams across different functional areas.

MINIMUM QUALIFICATIONS

Education

• Secondary education with specialized certification in management or supplemented by training in personnel or general administration work.
• Bachelor’s degree in Business/ Public management or supplemented by courses relate to the area of work is desirable but not required.

Experience

• Minimum of six (6) years of progressively responsible experience within the relevant business stream.
• Has worked within government institutions, international non-governmental organizations (INGOs), or United Nations systems, gaining exposure to complex operational environments.
• Has experience working with different teams and has contributed to shared projects and goals.

Knowledge and Skills

• Demonstrates foundational knowledge in the management of assets, facilities, fleet operations, travel coordination, or related administrative functions.
• Skilled in organizing and coordinating the work of others, with the ability to provide clear guidance and support to ensure effective task execution.

Language

Fluency in English and Filipino, both oral and written communication.

Compensation Package Overview

• Monthly salary starting from approximately PHP 81,000.00++
• Medical coverage, extendable to eligible dependents.
• Leave benefits and other applicable entitlements.

EQUAL EMPLOYMENT OPPORTUNITY

WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority.