Bid Coordinator

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

About the Client

The client is a forward-thinking HVAC company with over 20 years of industry leadership, known for pioneering digital reporting tools and investing in technician excellence through its in-house technical academy. With a strong focus on innovation and customer-first service, they consistently deliver top-tier testing, adjusting, and balancing (TAB) solutions.

About The Role
The Bid Coordinator is responsible for supporting the estimating team by managing bid documents, organizing proposal submissions, and coordinating deadlines. This role ensures that all bids are submitted accurately and on time, working closely with project managers, estimators, and clients to gather required information. Strong attention to detail, organization, and communication skills areessential.

Bid Preparation and Submission:

• Lead the coordination and preparation of bid packages and proposals forvarious construction projects.

• Ensure that all RFP’s are submitted internally in a timely manner and incompliance with the requirements set out in the request for proposal (RFP)documents.

Document Management:

• Manage and organize all bid documents, including RFPs, technicalspecifications, drawings, and other related documents.

• Ensure accuracy, completeness, and compliance with the submissionguidelines.

Team Coordination:

• Work closely with the project manager, estimators and other team membersto gather necessary information, to facilitate the preparation of comprehensivebids.

• Independently manage the workload calendar of your assigned region.

• Extremely organized and meet workload demand and goals.

• Tracking all customer contacts, bidding the same project for the estimator to sendbids to.

What You Bring

• Construction Industry Experience is a plus

• Familiar experience with Mechanical Drawings is a plus

• Proven track record of multitasking, as well as Outlook email organization.

• Excellent time management, critical thinking, and organizational skills.

• Excellent Microsoft Office products knowledge. (Outlook, Word, and Excel)

• Highest levels of attention to detail to produce quality documents and an ability to workunder pressure and demanding deadlines.

• Shows a positive attitude towards customers and the team every day.

• Proven ability to manage multiple projects and understand prioritization.

• Self-starter but work well in a team environment.

• Exceptional desire to please the customer.

Hiring Process

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.

What You’ll Get

At Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies.

• Meaningful work & Growth: We take every opportunity to stretch ourselves and deliver an excellent client experience.

• Employee as our biggest asset: We are genuinely invested in our people’s career and welfare.

• Global reach & local impact: Get to work with high-growth startups and dynamic companies from the comfort of your own home.

• Powering global startups: We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.