Admin Assistant

OPERATIONS & ADMINISTRATIVE ASSISTANT

Boutique Pilates Studio | New Manila, Quezon City

We are looking for a highly organized, detail-oriented, and proactive Operations & Administrative Assistant to join our growing boutique Pilates studio.

This role provides backend administrative and operational support across our two studio locations in New Manila, Quezon City and Pampanga , working closely with the studio owner and HR team.

Our studios already have dedicated Front of House teams, so this position is not primarily a front-desk or client-facing role . Instead, you will help keep our internal operations organized, ensure administrative tasks are completed accurately and on time, and take ownership of day-to-day tasks that support management and HR.

This is an ideal opportunity for someone who enjoys organization, coordination, problem-solving, and getting things done behind the scenes .

KEY RESPONSIBILITIES

Administrative & Operations Support

• Provide day-to-day administrative support to the studio owner and HR team
• Assist with organizing and maintaining internal documents, records, and files
• Handle data entry and maintain accurate spreadsheets and trackers
• Assist with preparing reports, summaries, and other administrative documents
• Help coordinate internal schedules, meetings, and operational requirements
• Follow up on pending administrative tasks and ensure deadlines are met
• Assist with organizing studio-related documentation across both locations
• Support management with ad hoc administrative and operational tasks

HR & Team Support

• Assist HR with maintaining employee records and documentation
• Help organize onboarding and offboarding requirements
• Assist with tracking attendance, schedules, leave, and other employee records
• Coordinate the collection and organization of HR documents
• Assist with recruitment-related administrative tasks when needed
• Help communicate and follow up on internal HR requirements
• Maintain confidentiality when handling employee and business information

Backend Studio Operations

• Assist with backend administrative tasks for both studio locations
• Maintain and update internal trackers related to classes, packages, memberships, or other studio operations
• Assist with inventory and supply tracking
• Help organize operational data and reports
• Coordinate with the Front of House teams when information or documentation is needed
• Identify outstanding tasks and follow up with the relevant team members

QUALIFICATIONS

• Previous experience in administration, operations, HR support, office administration, or a similar role is preferred
• Highly organized and detail-oriented
• Strong written and verbal communication skills
• Proficient in Google Workspace, Microsoft Office, Excel/Google Sheets
• Comfortable working with spreadsheets, documents, and administrative systems
• Strong follow-through and time-management skills
• Able to prioritize multiple tasks and meet deadlines
• Proactive and comfortable working independently
• Discreet and trustworthy when handling confidential information
• Professional and reliable
• Experience in fitness, wellness, hospitality, or a small business environment is a plus

THE IDEAL CANDIDATE

We are looking for someone who is:

• Extremely organized and detail-oriented
• Proactive and doesn't need to be constantly reminded about tasks
• Good at following through and closing loops
• Comfortable juggling different types of administrative work
• A clear and professional communicator
• Resourceful and willing to learn
• Comfortable working closely with management and HR
• Someone who naturally notices what needs to be done and takes initiative

You don't need to know Pilates — we can teach you about the business. What matters most is your ability to stay organized, manage details, communicate clearly, and take ownership of your work.

WORK ARRANGEMENT

Primary Location: New Manila, Quezon City
Scope: Backend operations and administrative support for both New Manila and Pampanga studios
Work Arrangement: Primarily on-site, with some remote administrative work as required
Employment Type: Full-time

WHAT WE OFFER

• Competitive compensation based on experience
• Training and onboarding
• Opportunity to grow within a growing boutique Pilates business
• Pilates/fitness emplo