Facilities Coordinator

Facilities Coordinator JLL Taguig, National Capital Region, Philippines Join to apply for the Facilities Coordinator role at JLL What this job involves: As a Facilities Coordinator at JLL, you will be the upper facilities management's trusted right hand on all facilities-related activities by performing routine site inspections to ensure all building processes and best practices are implemented and maintained while always having an eye on process improvement and cost savings, contributing suggestions as they arise. This comprehensive facilities support role combines onsite operational excellence with client service delivery, requiring you to provide admin support including front desk duties, basic housekeeping and appointment coordination while hitting key performance indicators and meeting service level agreements. You will play a crucial role in JLL's commitment to client satisfaction by working closely with clients and suppliers onsite to identify their facility-related enquiries and requirements, utilizing your planning and budgeting skills to take part in procurement of vendors and services, and ensuring everyone's health and safety by keeping safe workplace procedures in place and order while implementing and managing risk management programs, disaster recovery and business continuity plans. Day-to-day responsibilities Perform routine site inspections to ensure all building processes and best practices are implemented and maintained Provide admin support including front desk duties, basic housekeeping and appointment coordination while hitting KPIs Work closely with clients and suppliers onsite to identify facility-related enquiries and requirements Take part in procurement of vendors and services utilizing planning and budgeting skills for client needs Ensure everyone's health and safety by keeping safe workplace procedures in place and carrying out procedures as needed Help implement and manage risk management programs, disaster recovery and business continuity plans Follow escalation and incident reporting procedures while complying with firm's guidelines and strategies Support the team and work well with others toward achieving targets while ensuring flawless project execution Required Qualifications University graduate with at least 3-4 years' experience in facilities management including general office administration, vendor, transport and procurement management Strong English verbal and written communication skills with availability for regular and shifting schedules Prior experience in facilities, property management, hospitality or other related fields with understanding of local occupational health and safety requirements Knowledge of critical facilities and vendor management with understanding of various property systems Proven track record of flawless project execution while following company standards and procedures with team player mentality Ability to easily interact with general client staff and vendors to deliver efficient services while addressing conflicts effectively Excellent and resilient communication skills with ability to face customers with smile at all times including during challenging situations Understanding of workplace safety procedures and risk management program implementation Preferred Qualifications Experience in facilities coordination with understanding of building processes and best practices implementation Knowledge of process improvement and cost savings identification with suggestion contribution capabilities Background in admin support including front desk duties, basic housekeeping and appointment coordination Understanding of key performance indicators and service level agreements in facilities management environments Experience with planning and budgeting skills for procurement of vendors and services in facility operations Knowledge of disaster recovery and business continuity plans with escalation and incident reporting procedure experience Familiarity with JLL core behaviors and company standards with client-focused service delivery experience Understanding of conflicting priorities management and conflict resolution in facilities management environments Location On-site. What you can expect from us At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package You’ll join an entrepreneurial, inclusive culture where we succeed together – across the desk and around the globe Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you. About JLL For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table JLL is an Equal Opportunity Employer committed to diversity and inclusion. #J-18808-Ljbffr