Accounts Receivable Specialist

2 weeks ago

Biñan, Philippines Magic Full time

Overview

Accounts Receivable Specialist - Freelance, Remote – Magic

Location: Philippines (Taguig, National Capital Region) | Compensation: $6.00 / hour

Department: Support & Leadership

About the Client: An innovative beverage automation company that helps cafes and retailers scale profitable, on-trend cold and specialty drinks through hardware, ingredients, and cloud software. They serve foodservice and retail businesses across the US and emphasize operational efficiency and fast customer support.

Responsibilities
  • Accounts Receivable: Manage invoicing and billing for US B2B customers (generate/send invoices, validate billings against Sales Orders); maintain customer account balances and AR ledgers; reconcile AR subledgers to the general ledger.
  • B2B Collections & Customer Communications: Proactive collections outreach on outstanding invoices and past-due accounts; negotiate payment arrangements; escalate disputed invoices and coordinate resolution with Sales/CS teams.
  • NetSuite AR Operations & Cash Application: Accurately apply cash receipts to invoices in NetSuite (handling partial payments and unapplied cash); process Sales Orders, create/validate invoices, post adjustments/credits; maintain correct AR transaction coding and documentation.
  • Reporting, Reconciliation & Month-End Support: Prepare AR aging reports, cash forecasts, and collections status reports; support month-end close by reconciling AR accounts and resolving reconciling items; track and report KPIs (DSO, aging buckets, unapplied cash).
  • Process Improvement & Compliance: Identify and implement process improvements to reduce manual effort, errors, and DSO; ensure adherence to internal controls and company AR policies; document procedures and contribute to NetSuite AR best practices.
Qualifications
  • 3+ years of direct experience in Accounts Receivable and B2B collections for US-based companies.
  • At least 1 year of hands-on NetSuite AR experience (sales orders, invoicing, cash application).
  • Proven experience applying cash and resolving unapplied cash and payment discrepancies.
  • Strong written and verbal English communication skills for customer outreach to US clients.
  • Ability to work Mon–Fri 9:00 AM–5:00 PM Pacific Time (40 hours/week).
  • WFH setup: computer with at least 8GB RAM, Intel i5/AMD Ryzen 5 or higher, Internet speed at least 40 Mbps, headset with noise-canceling microphone and webcam, back-up computer and internet, quiet dedicated workspace at home.
Your superpowers
  • NetSuite AR modules: Sales Orders, Invoicing, Cash Application
  • Advanced Excel (VLOOKUP, pivot tables, basic formulas) and AR reporting
  • Familiarity with collections tools, billing platforms, and ERP reconciliation
What to expect
  • Work Setup: Remote position; must have reliable internet and a quiet workspace; provide own computer with Intel Core i5 or equivalent or higher
  • Working Hours: 40 hours per week; Monday - Friday: 9:00 am - 5:00 pm (Pacific Time)
  • Compensation: $6 per hour; no benefits package included
Additional Information
  • Employment type: Full-time
  • Seniority level: Entry level
  • Job function: Accounting/Auditing and Finance
  • Industries: Software Development

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