Executive Assistant

2 weeks ago

Manila, Philippines Nimbyx Full time

Executive Assistant / Project Coordinator Nimbyx Manila, National Capital Region, Philippines We create what others only imagine. As an AI-driven venture capital firm based in BGC, Philippines with offices in Vancouver, Canada and Seoul, Korea, we build AI agents that eliminate the mundane, so people can unlock their full creative and strategic potential. Company Description We create what others only imagine. As an AI-driven venture capital firm based in BGC, Philippines with offices in Vancouver, Canada and Seoul, Korea, we build AI agents that eliminate the mundane, so people can unlock their full creative and strategic potential. Job Description Executive Assistant to the CEO Command the chaos. Shield the strategy. Be the force behind the execution.We’re looking for a highly capable, battle-tested Executive Assistant to serve as the right hand to our CEO. This isn’t a basic admin role. You’ll be expected to operate with the same urgency, precision, and discretion as the executives you support. You’ll manage the details that keep leadership moving, and you’ll do it without being asked twice. If you’re not used to managing international calendars down to the minute, fielding rapid-fire priorities, or handling confidential issues like a vault, this isn’t the role for you. Executive Support Own and optimize the CEO’s calendar, priorities, and communications. Anticipate needs and solve challenges before they become problems. Act as a trusted point of contact with internal teams and external partners. Manage travel, logistics, and critical details to keep things running smoothly. Handle sensitive and confidential matters with discretion. Project Coordination Drive cross-functional projects, ensuring deliverables don’t fall through the cracks. Roll up your sleeves to build timelines, assign owners, and chase follow-ups. Connect the dots between teams (finance, legal, operations, product) to keep momentum. Simplify chaos by turning big ideas into clear, actionable steps. Keep the CEO and leadership updated with progress reports and next steps. Proven experience in office event coordination, corporate branding initiatives, and large-scale tradeshow organization. Qualifications What We’re Looking For Proven experience as an Executive Assistant, Project Coordinator, or similar role. Strong organizational skills with a bias for action. Clear communicator who can cut through noise and keep things moving. Comfortable juggling multiple priorities in a fast-changing environment. Proactive problem-solver with good judgment and common sense. Thrives under pressure and loves to “roll up their sleeves.” Nice-to-Haves Experience in a startup or high-growth company. Exposure to project management tools (Asana, Trello, Notion, etc.). Background in healthcare, tech, or operations. What Success Looks Like The CEO always has what they need, when they need it. Projects move forward without bottlenecks — deadlines are hit, teams are aligned. You keep the leadership team focused, organized, and accountable. You’re recognized as the go-to problem solver who makes things happen. Additional Information Work setup: FULL ONSITE, Monday to Friday or Tuesday to SaturdaySchedule: 8am to 5pmLocation: One World Place , 32nd Street, BGC, Taguig CityEmployment Type: Full-time + Permanent #J-18808-Ljbffr

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