Office Manager

4 weeks ago

Metro Manila Philippines Buscojobs Full time

Executive Assistant

Executive Assistant to the management team providing administrative support, calendar management, travel arrangements, correspondence handling, reporting, and office coordination to ensure efficient operation of the executive office.

Responsibilities
  • Act as the first point of contact for executives, clients, and internal teams, representing the company in a professional manner.
  • Manage executives’ calendars, schedule meetings, and coordinate complex itineraries and travel arrangements.
  • Prepare event briefing materials, organize meetings, take minutes, and follow up on action items.
  • Assist with budgeting, expense tracking, and preparation of budget requests.
  • Rely with information flow and act as liaison between departments to facilitate communication at the executive level.
  • Organize and maintain filing systems (digital and physical) and manage office supply inventory and vendor relationships.
  • Coordinate with service providers for equipment maintenance and office facilities management; ensure office spaces are clean and orderly.
  • Prepare reports and presentations for management use and update executives on important client or project statuses.
  • Handle sensitive information with discretion and maintain confidentiality where required.
  • Provide general administrative support and assist with special projects as needed.
Qualifications
  • College graduate; bachelor’s degree preferred.
  • Experience as an executive assistant, personal assistant, or similar role; able to manage multiple tasks and meet deadlines in a fast-paced environment.
  • Strong organizational and time-management skills; excellent verbal and written communication.
  • Proficiency in MS Office; familiarity with project management and collaboration tools is a plus.
  • Discretion and confidentiality; professional demeanor and strong problem-solving abilities.
  • Willingness to travel or relocate as required by role.
Salary and Benefits
  • Salary: Php30,000.00 – Php50,000.00 per month (varies by experience and location).
  • Benefits: health insurance, life insurance, paid time off, 13th month pay, career growth opportunities.
Schedule
  • 8 hour shift; day or flexible scheduling depending on assignment.
Additional Notes

This description consolidates various postings and excludes region-specific notices that indicate applicants from certain regions are not being accepted. It preserves the responsibilities and qualifications indicative of an Executive Assistant role and maintains legally required statements where applicable.

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