Apply Now As Accounting Associate Record-To-Report

Administrative Support

Posted today

Job Description

Job Summary: The Administrative Support will assist with BIR compliance, banking, and office admin tasks while ensuring accurate records, document management, and smooth daily operations.

Key Responsibilities

BIR & Government Compliance

• Prepare and issue BIR Service Invoices in accordance with regulatory guidelines.
• Handle basic bookkeeping tasks for proper recording of financial transactions.
• Prepare and issue BIR Form 2307 (Certificate of Tax Withheld) as required.

Banking Coordination

• Facilitate bank transactions including deposits, encashments, withdrawals, bill payments, and telegraphic transfers.
• Coordinate with bank officers to update and maintain required bank documents and account compliance.
• Monitor and maintain accurate records of all banking activities.

Business Document Management

• Ensure proper filing, organization, and safekeeping of critical business documents.
• Maintain a reliable document tracking system for easy access and audit readiness.
• Uphold confidentiality and integrity of sensitive company records.

Office Administration & Logistics

• File and organize receipts and payment records for accounting and audit purposes.
• Monitor and maintain inventory of office supplies; ensure timely replenishment.
• Oversee daily office needs, including cleanliness and readiness of the CEO's office and conference room.
• Submit purchase requests and coordinate procurement for office requirements.
• Provide logistical and administrative support during internal and external activities.

Qualifications

• A bachelor's degree in any field.
• Proven experience in an administrative or secretarial role is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills with keen attention to detail.
• Responsible, reliable, and able to handle tasks independently or within a team.
• Fresh graduates are encouraged to apply.

Job Type: Full-time

Location: Makati City, National Capital Region

Compensation: Not specified

Willingness to Travel: 100% (Preferred)

Administrative Support (Additional Listings)

Posted today

Job Description

Job Qualifications:

• Bachelor's degree or equivalent experience in HR, Records Management, Business Administration, or related fields.
• Experience in document handling, archiving, or compliance work preferred.
• Familiarity with data privacy and labor documentation standards in the Philippines.
• Detail-oriented, organized, and able to handle confidential information with discretion.
• Proficient in Microsoft Office and document scanning tools.
• Amenable to work in Makati City.
• Can start ASAP.

Job Responsibilities:

• Review and categorize physical PX documents across multiple floors.
• Identify missing or misfiled records and flag inconsistencies.
• Scan and digitize documents using approved tools and formats.
• Label and index files for easy retrieval and compliance tracking.
• Ensure secure transfer and storage of digital files in centralized systems.
• Follow internal data governance protocols.
• Ensure alignment with handover requirements and BCP standards.
• Assist in preparing documentation for internal audits or legal reviews.
• Coordinate with PX, GBS, and Compliance teams for updates and clarifications.
• Provide weekly progress reports and flag risks or delays.

Job Type: Full-time

Application Question(s):

• Do you have any experience in a Pharmaceutical Industry?
• How many years do you have an experience in Pharmaceutical Industry?

Administrative Support (Client-Facing)

Job Title: Client Support Associate

We are seeking an experienced and detail-oriented Client Support Associate to join our Facilities Management – Maintenance & Repair Department. You will support Account Managers in delivering excellent customer and vendor services.

Work Setup & Benefits:

• Workdays: Weekdays only (Weekends Off)
• Compensation: ₱35,000 salary package + 10%-night differential
• A great place to work company

Key Responsibilities:

• Client Communication: Maintain effective communication with clients, ensuring timely responses and updates.
• QA Follow-Up Calls/Emails: Conduct post-service quality assurance calls or emails, document feedback, and escalate issues to Account Managers as needed.
• Work Order Coordination: Gather required information from clients to schedule work orders efficiently.
• Vendor Sourcing & Onboarding: Research, vet, and onboard new vendors; ensure all required documentation is submitted to SharePoint.
• Work Order Processing: Process work orders through ServiceSync WOM in accordance with customer-specific guidelines and budget limits.

Qualifications:

• Exceptional communication skills
• Strong attention to detail
• Ability to multitask and prioritize effectively
• Experience in record-keeping, invoice processing, and coordination tasks

#J-18808-Ljbffr

---